University of Oklahoma · 13 hours ago
Assistant to the Director and Office Manager
Norman, OK
Full-time
Onsite
Entry Level
$23/hr - $23/hr
1+ years expThe University of Oklahoma is seeking an Office Manager for the School of Computer Science. In this role, you will be responsible for the overall administrative needs of the school and serve as the assistant to the academic director, providing support and ensuring compliance with university policies.
EducationHigher EducationUniversities
Responsibilities
Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions
Schedules appointments for academic director
Assists academic director with faculty evaluations, post-tenure review, tenure and promotion processes as well as faculty searches
Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations
Answers questions, provides information and handles complaints for internal and external customers
Updates office procedures for more efficient operation when necessary
Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records as required
Approves departmental expenditures within predetermined guidelines
Oversees departmental inventory reporting
Reviews billing from contractors and vendors, adjusts as needed
Establishes and maintains filing systems including confidential documents
Selects, supervises, trains and evaluates performance of assigned staff
Prepares staff schedules and monitors and approves time worked
Coordinates departmental personnel and payroll items; monitors positions in PeopleSoft, directs SBSC regarding time supervisors and required training, etc
Plans and coordinates special projects
Schedules appointments and makes travel arrangements
Collects and disseminates information for internal and external customers
Performs other related duties as assigned
Qualification
Required
High School Diploma or GED
12 months office, clerical, or administrative experience
Basic math skills
Advanced computer skills with wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Able to communicate well and build rapport quickly with students, faculty and staff
Able to produce reports and complete work within deadlines
Strong initiative to solve problems
Creativity in problem solving
Valid driver's license required for travel
Frequent exposure to pressure caused by deadlines and busy periods
Ability to sit for long periods of time and engage in repetitive motions; able to grasp objects with fingers or hands
Communicate, including expressing oneself or exchanging information with others orally and in written form
See, including color, depth perception and clarity
Stand, sit, walk, and lift up to 10 pounds
Preferred
B.S. degree
Familiarity with university systems (ONE, Course Leaf, Degree Navigator, Canvas, Slate)
Advanced Excel skills with the ability to build and manipulate spreadsheets
Familiarity with OU Policies and Procedures
Benefits
27 days of paid time off per year, increasing with years of service
14 paid holidays
Healthcare plan options to meet healthcare and financial needs
Retirement plan options
Employee wellness program featuring activities to earn up to $300 per year
On-campus fitness and recreation centers, museums, gardens, and restaurants
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
The Journal Record
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2026-01-11
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