Fidelity Investments · 14 hours ago
Executive Administrative Assistant
Boston, MA
Full-time
Hybrid
Mid Level
$60K/yr - $92K/yrFidelity Investments is a leading financial services firm, and they are seeking a highly motivated executive administrative professional to join their administrative team. This role will support the Boston office operations and several Senior Executives by managing schedules, making travel arrangements, and processing expense reports.
Asset ManagementFinanceFinancial ServicesRetirementWealth Management
No H1B
Responsibilities
Provide administrative support to 3-4 Devonshire leaders, including proactive schedule management and meeting coordination, international and domestic travel arrangements, and monthly travel and expense reporting
Handling correspondence, arranging conference calls and scheduling meetings
Proactively manage executive(s) calendar(s), understand prioritization of events, and manage and communicate changes
Ensure the timely, accurate and confidential execution of requests/tasks
Support team meetings and other events, that may entail arranging food, beverages, and hospitality for guests
Prepare for external parties visiting the Devonshire Boston office by monitoring front door access
Duties include: entering guest in the Prism building login system, coordinating with the building security when guests arrive; greeting and assisting guests as they arrive on the floor
Partner with the admin team on general office management duties such as managing office and kitchen supply inventories, processing vendor invoices and covering main phone lines
Provide back up coverage for others on the admin team when they are out of office
Lead or participate in ad hoc projects such as team off-sites, training days, new hire onboarding, and company events
Qualification
Required
Bachelor's degree or secretarial qualification preferred
Extensive experience in roles demonstrating organizational and project management skills, strong attention to detail, working effectively with multiple projects and deadlines, and providing excellent service to internal and/or external clients and partners
Excellent verbal and written communication skills, including interacting with all levels of senior management and associates
Highly motivated self-starter, with a strong sense of ownership and capable of finding solutions with minimal direction
Ability to prioritize and proactively anticipate the needs of Senior Executives
Collaborative and flexible teammate
Advanced proficiency with Microsoft 365 (including advanced experience with Outlook, Teams, Excel, and PowerPoint) and knowledge of Concur
Benefits
Comprehensive health care coverage and emotional well-being support
Market-leading retirement
Generous paid time off and parental leave
Charitable giving employee match program
Educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career
Company
Fidelity Investments
Fidelity’s mission is to strengthen the financial well-being of our customers and deliver better outcomes for the clients and businesses we serve.
Founded in 1946
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$152.82MKey Investors
Apple
2020-12-28Secondary Market· $2.5M
2018-01-14Secondary Market· $1M
2017-05-03Secondary Market· $12.5M
Leadership Team
Abigail Johnson
Chairman & CEO
Jeanmarie Ward
Senior Vice President of Architecture
Recent News
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