Vernis & Bowling · 11 hours ago
Office Coordinator
Hollywood, FL
Full-time
Onsite
Mid Level
3+ years expVernis & Bowling is seeking an Office Coordinator to support the daily operations of the office. This role involves managing office administration, facilities, vendor coordination, and reception coverage, while serving as a liaison to Human Resources and assisting with staffing and interview coordination.
AdviceLegalProfessional Services
Responsibilities
Serve as a liaison between attorneys, administrative staff, Human Resources, and management
Assist attorneys with reviewing staffing needs and support interview coordination
Schedule and coordinate candidate interviews, meetings, and logistics
Partner with HR on onboarding and offboarding attorneys and staff
Ensure reception desk duties are completed consistently and professionally
Oversee daily office operations and respond to staff and attorney requests
Manage building operations and maintenance for the firm-owned property
Obtain vendor quotes and submit quotes for internal approval
Coordinate approved building repairs and monitor completion
Oversee vendors, contractors, and service providers
Track invoices and coordinate billing with accounting
Maintain vendor records, contracts, and certificates of insurance
Coordinate office schedules
Maintain confidentiality of employee, attorney, and client information
Qualification
Required
Minimum of 3 years of experience in office coordination, office management, or administrative support
Experience working directly with attorneys, executives, or senior leadership
Experience supporting staffing coordination, including interview scheduling
Experience overseeing reception or front-desk operations
Experience coordinating vendors, facilities, and building maintenance
Experience with invoice processing, billing coordination, and quote approvals
Preferred
Prior experience in a law firm or professional services environment strongly preferred
Company
Vernis & Bowling
Vernis & Bowling is a legal law services provider firm.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Carlton Bober
Managing Attorney/Partner
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