REFORM Alliance · 11 hours ago
Executive Assistant, CEO Office
New York, NY
Full-time
Onsite
Senior Level
$94K/yr - $118K/yr
5+ years expREFORM Alliance is committed to transforming probation and parole throughout the United States by changing laws, systems, and culture. They are hiring an Executive Assistant to support the CEO's strategic initiatives by managing timelines, coordinating collaboration, and ensuring effective communication.
Non Profit
No H1B
Responsibilities
Serve as a strategic partner to the CEO, proactively managing priorities, time, and information flow
Manage complex calendar scheduling across internal leadership, Board members, funders, and external stakeholders
Anticipate CEO needs by preparing briefings, talking points, background materials, and follow-ups ahead of meetings
Act as a gatekeeper for the CEO, exercising sound judgment and discretion in handling sensitive matters
Coordinate external partner logistics, including meeting scheduling, materials distribution, and follow-up actions
Track commitments and action items from executive meetings and ensure timely follow-through
Support relationship management with key partners, funders, and senior leaders
Represent the CEO professionally and diplomatically in internal and external interactions
Handle travel planning and logistics, including flights, lodging, ground transportation, and itineraries
Manage expense reporting, reimbursements, and credit card reconciliation for the CEO
Maintain organized digital and physical filing systems for executive documents and records
Support scheduling and logistics for leadership team meetings and organization-wide events as needed
Coordinate onboarding logistics for senior leaders, in partnership with People team
Assist with general administrative tasks that ensure the CEO’s office runs efficiently and smoothly
Lead and manage cross-functional projects on behalf of the CEO, from planning through execution and follow-up
Track timelines, deliverables, and dependencies across CEO-led initiatives and approval workflows
Coordinate with internal teams to ensure alignment, accountability, and clear communication
Develop project plans, agendas, and status updates for executive-level initiatives
Identify risks, bottlenecks, and opportunities for process improvement, escalating issues as needed
Support special projects tied to organizational priorities, change management, or strategic initiatives
Support occasional personal administrative tasks that enable the executive to operate effectively and maintain focus on organizational leadership
Qualification
Required
5-10 years of experience as an executive assistant or similar role
Proven experience in calendar management, travel coordination, and high-level administrative tasks
Strong communication skills, both written and verbal
Proficiency with Google Workspace and project management tools
Discretion and confidentiality in handling sensitive information and executive communication
Excellent Organizational Skills
Ability to thrive in a fast-paced, dynamic environment, demonstrating resilience and flexibility
Solutions-oriented / creative problem solver
A self-starter who takes initiative and can operate independently
Experience working for elected officials, HNWI, and/or in nonprofit or social impact organizations, particularly in roles supporting executive leadership and strategic initiatives
Experience working in a fast-paced environment and startup culture
Driver's license and comfortable driving to various locations in the tri-state area and Washington, D.C
Preferred
Project management certification (e.g., PMP) or similar training
Experience working with a Board of Directors and managing board-related communications and documentation
Strong problem-solving abilities with a proactive approach to identifying and addressing issues before they arise
Clear passion for and commitment to REFORM's mission
Benefits
Competitive salaries in the market of similar non-profit organizations
Comprehensive benefits, including medical, dental, vision, life, disability, and other ancillary options.
20 days of Paid Time Off (PTO) during the first year of employment in addition to org-wide holidays (11), and winter shutdown during the last week of December
4% 401(k) match after 30 days of employment
Coverage of 100% of health insurance premiums for employees (health, vision & dental)
$75.00 monthly cell phone reimbursement
Company
REFORM Alliance
REFORM Alliance is a Non-profit Organization.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Abigail Dawson
Executive Assistant To Chief Advocacy Officer
Britton Smith
Senior Director of Strategic Partnerships
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