HDR · 16 hours ago
Receptionist/Administrative Project Coordinator
Tucson, AZ
Full-time
Onsite
New Grad, Entry LevelHDR is a company that values employee engagement and inclusion, striving to create a welcoming environment. As a Receptionist/Administrative Project Coordinator, you will be the first point of contact for visitors and staff, providing exceptional service and supporting project managers with various administrative tasks.
ArchitectureConsulting
Responsibilities
Provide exceptional service to our internal and external clients, your role to enhance their experience
Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
Apply company quality assurance guidelines and procedures for project document management
Work with multiple Project Managers and project teams as needed
Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation
Facilitate contract and fee review
Order insurance and monitor insurance certificates
Facilitate subconsultant procurement process
Processes and reconcile invoices and prepare purchase requisitions following procurement procedures
Assist with and help coordinate meetings and presentations
Create and maintain paper and electronic files
Apply company quality assurance guidelines and procedures for project document management
Assist with and help coordinate meetings and presentations, includes arranging office catering events
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Prioritize tasks in a calm and organized manner
Maintain office supplies and place orders as needed
Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out
Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)
Assist administrative staff as needed
Perform other duties as needed
Qualification
Required
Provide exceptional service to our internal and external clients, your role to enhance their experience
Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
Apply company quality assurance guidelines and procedures for project document management
Work with multiple Project Managers and project teams as needed
Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation
Facilitate contract and fee review
Order insurance and monitor insurance certificates
Facilitate subconsultant procurement process
Processes and reconcile invoices and prepare purchase requisitions following procurement procedures
Assist with and help coordinate meetings and presentations
Create and maintain paper and electronic files
Prioritize tasks in a calm and organized manner
Maintain office supplies and place orders as needed
Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out
Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)
Assist administrative staff as needed
Perform other duties as needed
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
Founded in 1917
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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