MUSC Health · 7 hours ago
Administrative Coordinator I - College of Health Professions, Department of Clinical Sciences, Divisions of Pathologists' Assistant Studies and Genetic Counseling
Charleston, SC
Full-time
Onsite
Entry, Mid Level
$40K/yr - $57K/yr
2+ years expMUSC Health is seeking an Administrative Coordinator I for the College of Health Professions, Department of Clinical Sciences. The role involves performing complex administrative support duties, managing schedules, coordinating events, and collaborating with faculty and human resources to ensure smooth operations within the divisions of Pathologists' Assistant Studies and Genetic Counseling.
Health CareHospitalMedical
Responsibilities
Plans, coordinates, and performs administrative support for the Pathologists’ Assistant Division and faculty members
Manages the scheduling of standing and ad hoc meetings, preparation of meeting agendas and minutes, and distribution of information relevant to these meetings for the Division Director and Division committee chairs
Ensures adequate levels of supplies and monitors the status of simulation equipment
Collects expense reports and travel reimbursement materials, ensures reports are prepared correctly, and promptly submits for reimbursement
Ensure the correctness of requests to use division funds for parking validations
Collaborates with the human resources manager and division directors to ensure processing of honoraria and adjunct faculty request submissions
Provides platform (RedCap, etc.) management for student and faculty academic support, to include management of alumni and employer surveys, evaluations, and accreditation reporting needs
Provides project management and acts as liaison to college recruitment and marketing team for website maintenance, marketing materials, and division assets
Organizes and manages special events, including continuing education experiences, graduation, and strategic retreats
Provides administrative support during the interview process to facilitate day-of-interview events
Plans, coordinates, and performs administrative support for the Genetic Counseling Division and faculty members
Manages the scheduling of standing and ad hoc meetings, preparation of meeting agendas and minutes, and distribution of information relevant to these meetings for the Division Director and Division committee chairs
Ensures adequate levels of supplies
Collects expense reports and travel reimbursement materials, ensures reports are prepared correctly, and promptly submits for reimbursement
Ensure the correctness of requests to use division funds for parking validations
Collaborate with the human resources manager and division directors to ensure processing of honoraria and adjunct faculty request submissions
Provides platform (RedCap, etc.) management for student and faculty academic support, to include management of alumni and employer surveys, evaluations, and accreditation reporting needs
Provides project management and acts as liaison to college recruitment and marketing team for website maintenance, marketing materials, and division assets
Organizes and manages special events, including continuing education experiences, graduation, and Division strategic retreats
Provides administrative support during the interview process to facilitate day-of-interview events
Collaborates with other Department of Clinical Sciences administrative personnel to ensure effective cross-coverage of duties to ensure efficient and seamless management of division and department functions
In areas of expertise, function as a resource and mentor to new DCS administrative personnel
Maintains and updates confidential records to meet program accreditation requirements
Provide general management of the department’s common space
Provides other duties as assigned
Qualification
Required
A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services
Ability to perform job functions in an upright position
Ability to perform job functions in a seated position
Ability to perform job functions while walking/mobile
Ability to work indoors
Ability to work outdoors in all weather and temperature extremes
Ability to work in confined/cramped spaces
Ability to perform job functions from kneeling positions
Ability to bend at the waist
Ability to squat and perform job functions
Ability to perform 'pinching' operations
Ability to fully use both hands/arms
Ability to perform repetitive motions with hands/wrists/elbows and shoulders
Ability to reach in all directions
Possess good finger dexterity
Ability to maintain tactile sensory functions
Ability to lift and carry 15 lbs., unassisted
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted
Ability to push/pull objects, up to 15 lbs., unassisted
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes
Ability to see and recognize objects close at hand
Ability to see and recognize objects at a distance
Ability to match or discriminate between colors
Ability to determine distance/relationship between objects; depth perception
Good peripheral vision capabilities
Ability to maintain hearing acuity, with correction
Ability to hear and/or understand whispered conversations at a distance of 3 feet
Ability to perform gross motor functions with frequent fine motor movements
Ability to work in dusty areas
Company
MUSC Health
MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.
Founded in 1824Charleston, South Carolina, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$133MKey Investors
Armadale Capital
2019-12-19Debt Financing· $133M
Leadership Team
Erik Summers
Chief Medical Officer
Recent News
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