University of Oklahoma · 10 hours ago
Executive Assistant for the Vice President of Enrollment Management
Norman, OK
Full-time
Hybrid
Mid LevelThe University of Oklahoma is seeking an Executive Assistant for the Vice President of Enrollment Management. This role involves providing professional administrative support and managing office operations to facilitate the Division of Enrollment Management’s activities and enhance student-centered enrollment support.
EducationHigher EducationUniversities
Responsibilities
Provide professional administrative assistance to the Vice President of Enrollment Management
Manage the Vice President’s calendar, appointments, and scheduling priorities
Ensure Vice President action items are tracked and completed; help prioritize projects and strategic plan deliverables
Prepare travel arrangements and process related expenses
Organize meetings and events: schedule, prepare materials, send reminders, and coordinate logistics
Provide meeting support, including agenda preparation, note taking, and follow‑up tasks for division and department meetings
Assist with Enrollment Management leadership meetings and trainings
Contribute to the management of the Jones Family Welcome Center digital displays, technology systems, and hospitality zones that require constant operational readiness for meetings, trainings and events; serves as liaison to OUIT
Oversee record management, including maintaining confidential files, speeches, and talking points for the Vice President
In coordination with the Vice President, create presentations using PowerPoint or Canva
Read, research, and route correspondence; draft, edit, and prepare documents and communications on the Vice President’s behalf
Collect and analyze information to brief the Vice President ahead of high‑impact meetings and decisions
Coordinate outreach from the Vice President to prospective students and high‑achieving staff
Serve as a liaison to internal and external stakeholders; respond to inquiries from the Provost’s and President’s offices and other campus partners
Act as an information funnel, filter, and facilitator to ensure the right information reaches the right people at the right time
Provide analysis, recommendations, and options to support leadership decision‑making
Serve as a thought partner and strategic advisor to the Vice President on organizational priorities and staff engagement
Assist with HR tasks and budget tracking
Utilize Slate, Banner, Concur, PowerPoint, and Canva; maintain proficiency across relevant systems and tools
Monitor and provide insights on staff culture to help foster a positive environment aligned with Enrollment Management values
Assist with staff recognition initiatives and personalize new employee onboarding experiences
Schedule and organize training appointments; assist in the management of the overall onboarding experience for new Enrollment Management personnel
May also run errands, provide transportation, and coordinate with vendors, clients, or service providers
Provide hospitality and wayfinding for campus events, tour guests, and other visitors to the department/office
Qualification
Required
Bachelor's degree
Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree
Proficient in Microsoft Office
Ability to handle confidential and sensitive information with professionalism and discretion
Highly organized and able to handle multiple projects and deadlines
Able to communicate well and build rapport quickly with students, faculty and staff
Ability to work independently with minimal supervision and collaboratively in a fast-paced environment
Able to work well with interdepartmental teams and initiatives
Attention to detail, critical composition and proofreading skills
Excellent written and verbal communication skills with strong composition and proofreading skills
Valid Driver's License
Must be able to engage in repetitive motions and communicate effectively
May be required to bend, lift, stoop, and carry
Occasional extended hours may be required to support the executive, meetings, travel coordination, urgent matters or other activities
Occasional travel or off-site support may be required for meetings, events, or executive retreat
Standard office work environment
Position has the possibility of some hybrid work, meaning some in-office and work-from-home scheduling is available
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
Founded in 1890
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
The Journal Record
2026-01-17
2026-01-16
The Journal Record
2026-01-11
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