hireneXus · 15 hours ago
Accounting and Payroll Specialist
Melville, NY
Full-time
Onsite
Senior Level
5+ years exphireneXus is seeking a detail-oriented and dependable Accounting & Payroll Specialist to support their Finance team. This role is critical for the accurate processing of payroll, expenses, and vendor payments, while also supporting monthly close and reporting activities.
Human Resources
Responsibilities
Utilize time and attendance systems to collect, review, and validate employee hours
Partner with managers to ensure timely submission of payroll data and resolve discrepancies
Monitor changes in schedules, overtime, and other factors impacting payroll accuracy
Enter payroll data accurately into the payroll system
Maintain payroll records, including deductions, adjustments, and supporting documentation
Collect, review, and assist with processing vendor invoices received electronically and physically
Code invoices accurately and ensure proper approvals
Reconcile vendor statements and ensure timely and accurate payments
Assist in resolving discrepancies with vendors and internal stakeholders
Collect monthly inventory reports from site managers and review for accuracy
Prepare and provide inventory reports to support month-end financial close
Perform weekly cash reconciliations and investigate discrepancies
Communicate and assist in resolving cash variances identified through reporting systems
Prepare and deliver monthly financial reports during the first week of each month
Provide general ledger extracts, financial summaries, inventory reports, and transfer summaries to support close activities
Assist the Finance team with insurance-related tasks and other administrative activities
Provide general accounting and back-office support as needed
Qualification
Required
Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience)
5+ years of experience in accounts payable, payroll, or bookkeeping roles
Strong understanding of payroll processing, basic accounting principles, and accounts payable processes
Proficiency in Microsoft Excel and comfort with data entry and reconciliations
High attention to detail, accuracy, and a proactive approach to problem-solving
Strong organizational and time management skills
Preferred
Experience in a multi-site or operationally complex environment preferred
Company
hireneXus
hireneXus is a staffing and recruiting company specializing in search and recruiting services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Michael Reeves
CEO
Amy Searles
Partner
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