Law Office of Bryan Fagan · 1 day ago
Assistant Billing Manager - Houston
Greater Houston
Full-time
Onsite
Mid LevelLaw Office of Bryan Fagan is seeking an Assistant Billing Manager to support all aspects of the firm's billing operations. The role involves overseeing billing processes, managing a team, and ensuring compliance with client agreements and firm policies.
Law Practice
Responsibilities
Support the Billing Manager with leading, training, mentoring, and developing a team of account collections representatives
Conduct performance reviews, provide constructive feedback, and identify training needs
Delegate tasks effectively and ensure equitable workload distribution
Foster a collaborative and productive work environment
Oversee the entire billing lifecycle, from time entry review to invoice generation and distribution
Ensure accurate and timely preparation of client invoices, adhering to client-specific billing guidelines and firm policies
Review and approve complex invoices, ensuring all necessary documentation is attached
Manage e-billing processes, including setting up new e-billing vendors, troubleshooting rejections, and monitoring e-billing portals
Collaborate with attorneys and practice groups to resolve billing discrepancies and address client inquiries
Monitor unbilled time and disbursements, actively working to minimize aged WIP
Implement and enforce firm-wide billing policies and procedures
Generate and analyze various billing reports, including WIP, accounts receivable, realization, and productivity reports
Provide insights and recommendations to firm leadership regarding billing trends and financial performance
Assist in the development of billing forecasts and budgets
Identify opportunities for process automation and efficiency enhancements within the billing department
Evaluate and implement new billing software or system upgrades
Develop and update training materials for billing staff and attorneys on billing systems and procedures
Ensure compliance with all relevant financial regulations and industry standards
Act as a primary point of contact for complex client billing inquiries and issues
Build and maintain strong relationships with internal and external stakeholders
Ensure a high level of client satisfaction through accurate and responsive billing services
Qualification
Required
Excellent leadership skills
Commitment to maintaining high standards of client service
Support the Billing Manager with leading, training, mentoring, and developing a team of account collections representatives
Conduct performance reviews, provide constructive feedback, and identify training needs
Delegate tasks effectively and ensure equitable workload distribution
Foster a collaborative and productive work environment
Oversee the entire billing lifecycle, from time entry review to invoice generation and distribution
Ensure accurate and timely preparation of client invoices, adhering to client-specific billing guidelines and firm policies
Review and approve complex invoices, ensuring all necessary documentation is attached
Manage e-billing processes, including setting up new e-billing vendors, troubleshooting rejections, and monitoring e-billing portals
Collaborate with attorneys and practice groups to resolve billing discrepancies and address client inquiries
Monitor unbilled time and disbursements, actively working to minimize aged WIP
Implement and enforce firm-wide billing policies and procedures
Generate and analyze various billing reports, including WIP, accounts receivable, realization, and productivity reports
Provide insights and recommendations to firm leadership regarding billing trends and financial performance
Assist in the development of billing forecasts and budgets
Identify opportunities for process automation and efficiency enhancements within the billing department
Evaluate and implement new billing software or system upgrades
Develop and update training materials for billing staff and attorneys on billing systems and procedures
Ensure compliance with all relevant financial regulations and industry standards
Act as a primary point of contact for complex client billing inquiries and issues
Build and maintain strong relationships with internal and external stakeholders
Ensure a high level of client satisfaction through accurate and responsive billing services
Strong analytical and problem-solving skills
Excellent leadership, communication, and interpersonal skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
High level of accuracy and attention to detail
Demonstrated ability to implement and manage change
Strong understanding of accounting principles related to billing and accounts receivable
Preferred
Strong understanding of billing practices (legal billing is highly preferred)
Proficiency in Google and or Microsoft Office Suite, particularly Excel
Benefits
401(k)
Dental insurance
Health insurance
Life insurance
Vision insurance
Company
Law Office of Bryan Fagan
The Law Office of Bryan Fagan is a divorce law firm that specializes in helping individuals navigate the complex legal processes of divorce and family law matters.
Founded in 2012
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase