Mauldin & Jenkins · 20 hours ago
Administrative Assistant - Raleigh, NC
Raleigh, NC
Full-time
Onsite
New Grad, Entry LevelMauldin & Jenkins is seeking an Administrative Assistant to help support their Raleigh office. The role involves multitasking in a deadline-driven environment while providing attention to detail and accuracy, assisting the Administrative Team and the Firm in various administrative tasks.
ConsultingFinancial Services
Responsibilities
Word processing (type, edit, and format various letters, documents, financial statements, and proposals)
Proofreading (letters, tax returns, and financial documents)
Assembling, binding, and proofing tax returns
Printing and binding reports and proposals
Scan, monitor and manage client workpapers (paper or electronic)
Ordering office and copier/printer supplies, routinely check supplies in various areas and replenish as necessary
Performing receptionist duties (greeting clients, answering phones, maintaining conference rooms, etc.)
Coordinating meals for office staff
Periodic errands to the post office, FedEx, or bank
Managing incoming/outgoing mail/deliveries
Email confidential information to clients or banks as requested
Prepare and/or proof individual and corporate tax engagement letters, along with other types of correspondence to IRS and various tax authorities
E-file returns and coordinate receipt of authorization forms
Additional tasks as needed
Qualification
Required
Strong organizational, time management, and communication skills
Sensitivity to confidential matters
Self-starter with a strong work ethic and positive, can-do attitude
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Proficiency with Adobe Acrobat (creating and editing PDF files)
Proficiency with Google (Gmail, Docs, Sheets, Calendar)
Proficiency in English language usage, spelling, and grammar for proofreading
Willingness and ability to learn other proprietary software
Knowledge and skills to manage projects, organize, prioritize, and meet deadlines, and ensure appropriate follow-up and closure, in a fast-paced and deadline-driven environment
Flexibility and ability to adapt to changes in demands, expectations, and/or deadlines, work well in a team environment
Attention to detail and accuracy
Ability to maintain confidentiality and discretion
Excellent interpersonal skills and the ability to adjust and work with all levels of personnel
Company
Mauldin & Jenkins
Mauldin & Jenkins, LLC believes that by working together with our clients, we can accomplish anything! Whether we are providing high-quality tax, assurance, or advisory services that help each client achieve their goals and measure their results, or providing cutting-edge insights and techniques to help them grow and thrive in an ever-increasing, challenging, and competitive economic landscape, we can make a difference! Our team of 550+ talented professionals deliver comprehensive support and exceptional service to clients across the Southeast and beyond.
Founded in 1918
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Adam Fraley
CPA, Partner
Aleisa Howell, CPA, CGFM
Partner
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