University of Utah · 12 hours ago
Executive Assistant to the CFO
Salt Lake City, UT
Full-time
Onsite
Entry, Mid Level
$60K/yr - $75K/yr
2+ years expThe University of Utah is seeking a high-level administrative professional to join their Office of the Chief Financial Officer as the Executive Assistant to the CFO. This role involves managing complex schedules, coordinating communications, and preparing materials for the CFO executive leadership team, ensuring efficient operations and professionalism.
Higher Education
Responsibilities
Managing the complex calendars of the three CFO leaders, scheduling meetings, and helping with meeting preparation as needed
Coordinating travel, processing expense reports, and managing reimbursements
Reviewing and formatting high-level correspondence, memos, and executive documents
Ensuring timely preparation and submission of materials to the Board of Trustees, including agenda items, memos, and supporting documents
Overseeing administrative workflows, internal operations, records management, and office communication for the CFO executive team
Tracking and supporting key project timelines, deliverables, and action items across multiple workstreams
Serving as an administrative liaison between the Chief Financial Officer and other university departments, external stakeholders, and partners
Maintaining confidential records and politically sensitive materials with discretion
Contributing to a positive, professional, and mission-driven work environment
Serving as back-up to other office personnel as necessary
Other duties as assigned
Qualification
Required
Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field
Two years office management and supervisory experience
Demonstrated knowledge of finance and budgeting
Public relations skills required
Demonstrated human relations and effective communication skills are also required
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description
Preferred
Bachelor's degree in Business Administration, Health Care Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience)
Five years of progressively more responsible experience directly supporting executive-level individuals
Strong organizational, problem-solving, and time-management skills
Attention to detail, thoroughness, and accuracy
High level of professionalism, discretion, and judgment
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite and familiarity with university systems (preferred)
Ability to work independently and manage multiple priorities
Benefits
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
Company data provided by crunchbase