USA for UNHCR · 3 hours ago
Administrative Coordinator
NYC Metro Area
Full-time
Hybrid
Entry Level
$35.03/hr - $41.17/hr
2+ years expUSA for UNHCR is seeking a highly motivated and organized Administrative Coordinator to provide administrative and project support to the Integrated Partnerships and Private Philanthropy teams. The role involves database management, supporting various administrative tasks, and collaborating with team members and external stakeholders.
CharityFunding PlatformNon Profit
Responsibilities
Assist teams in drafting correspondence and sending acknowledgements, mailings, documents, and reports for partners and donors and other administrative tasks as assigned
Support teams with Salesforce by entering, uploading, and updating records in accordance with established data standards and procedures
Serve as a back-up for routine maintenance of records in Salesforce CRM system and Jira project management system as directed
Create and maintain standard operating procedures for administrative functions of both departments
Assist with invoice processing and support contract approval and documentation under guidance
Provide administrative support to the Senior Directors, Private Philanthropy/Integrated Partnerships, including calendar management, travel logistics, expense preparation, event support and team communication
Schedule, organize and coordinate internal and external meetings, travel arrangements, conferences, and other private philanthropy/partnerships team activities as directed
Serve as point of contact for some internal stakeholders and external vendors for each team (ie: addressing questions/concerns and providing information), escalating questions or issues as appropriate
Collaborate with internal teams to support timely completion of projects including communications approvals
Assist team members with process management, workflow development and operationalization. Help streamline and improve team-wide and cross-team processes
Conduct research and gather information for various projects and initiatives; track and analyze efforts to inform future strategies
Maintain confidentiality and compliance in working with personally identifying information (supporter data) at all times
Qualification
Required
At least 2 years of experience in providing administrative or development support to teams in non-profit or related setting; Associate's degree or equivalent required, Bachelor's degree preferred
Understand how to collaborate with a variety of different people and roles
Show strong growth mindset and can learn from setbacks
Are comfortable with ambiguity and can break it down as part of a cross-functional team
Be willing to confront complex problems head on, without fear of lack of solution
Be relationship-driven, partnership-driven, and adaptable
Ability to collaborate and work well with others; can take direction from peers and leadership to accomplish tasks
Highly organized with administrative experience; ability to prioritize work efficiently and meet deadlines
Strong organizational/time management skills and ability to multitask
Demonstrates a high degree of customer service to internal and external stakeholders; desire to collaborate and help solve problems
Strong active listening and interpersonal skills; ability to effectively communicate verbally and in writing
Proficiency in Microsoft Office Suite, calendar management systems, and virtual collaboration platforms
Experience with fundraising CRMs and project management tools, preferably Salesforce NPSP and Salesforce Service Cloud a plus, Jira and Confluence a plus
Strong detail orientation and accuracy in all aspects of the job
Strong critical thinking skills with the ability to analyze circumstances, evaluate outcomes and make sound decisions
Demonstrates passion, and the willingness to go the extra mile
Demonstrates a passion for USA for UNHCR's mission previous academic work, extra-curricular or civic society membership, and/or personal and professional experience
Benefits
Comprehensive health coverage, including employer-paid employee medical options (traditional and HSA plans)
Flexible savings accounts, including FSA and HSA
Industry-leading 401(k) match
Lifestyle Spending Account to support your wellness
Mental and financial wellness resources
Paid time off, including a paid winter break and sabbatical leave at key milestones
Volunteer Time-Off to support your community engagement
Professional development support
Access to tools like Headspace for mindfulness and mental health
Company
USA for UNHCR
USA for UNHCR helps and protects refugees and people displaced by violence, conflict and persecution.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2020-10-01Grant
Leadership Team
Suzanne Ehlers
Executive Director and CEO
Beth Turner
Co-founder and Chair of the Humanitarian Coalition
Recent News
Company data provided by crunchbase