Vaco by Highspring · 19 hours ago
Recruiting Admin
Beverly Hills, CA
Full-time
Hybrid
Entry Level
$25/hr - $27/hr
2+ years expVaco by Highspring is partnering with a well-established Entertainment organization to identify a highly organized and intuitive Departmental Assistant - Talent Acquisition. This role will provide administrative and operational support to three senior leaders within Talent Acquisition, focusing on scheduling, project tracking, and process improvements.
Staffing & Recruiting
Hiring Manager
Eric Rosenwald
Responsibilities
Support three senior-level Talent Acquisition executives across multiple time zones
Manage high-volume scheduling, complex calendar coordination, interviews, and meetings using Microsoft Outlook
Serve as a dependable point of contact for internal partners, candidates, and external stakeholders
Maintain project trackers, recruiting grids, and workflow documentation to support recruiting operations
Assist with tracking recruiting metrics such as time-to-fill, pipeline activity, and source effectiveness
Prepare reports and support data accuracy for recruiting leadership
Support onboarding logistics, background checks, and hiring workflows across the recruiting function
Help document, improve, and scale recruiting processes and assist with new tool implementation
Identify and implement process improvements to increase efficiency and organization
Provide support on key initiatives, project-based work, and ad hoc requests as needed
Qualification
Required
2+ years of experience as an Administrative Assistant, EA, Recruiting Coordinator, or similar recruiting support role
Heavy scheduling and calendar management experience (Microsoft Outlook strongly preferred)
Strong ATS/HRIS experience, including job postings, background checks, onboarding, and temp-to-hire conversions
Experience working in recruiting operations, HR operations, or talent acquisition environments
Excellent communication skills with strong follow-through and attention to detail
Highly intuitive, proactive, and process-oriented with the ability to anticipate needs
Ability to multitask, prioritize, and manage heavy workflow in a fast-paced, high-volume environment
Strong customer service mindset
Comfortable interfacing with senior leaders and cross-functional teams
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase