Armanino · 18 hours ago
Office Administrator
US TN Nashville
Full-time
Onsite
Mid Level
3+ years expArmanino is among the top 20 largest accounting and consulting firms in the nation, and they are seeking an Office Administrator to support their operations. The role involves managing front desk responsibilities, coordinating office supplies and food services, and assisting with various departmental projects.
AccountingAssociationCommunitiesConsultingFinanceFood and BeverageInformation TechnologyWine And Spirits
Responsibilities
Greet clients, staff, vendors, and guests. Ensure that reception area is always clean and welcoming
Answer/route calls received via Teams
Reply to email, telephone, or face-to-face inquiries
Help visitors with access to the office and seating arrangements
Book conference rooms and schedule meetings for groups
Verify accurate processing of seating reservations into meeting reservation tool
Manage & validate parking and building access card issuance
Submit IT and building repairs and maintenance support tickets
Handle questions and provide assistance to all staff
Receive and distribute mail. Process outgoing mail
Perform administrative and clerical duties such as filing, typing, copying, and scanning
Inventory and order office supplies
Reconcile all expenses made for office
Perform duties within budget
Make coffee and ensure that all appropriate coffee accompaniments are available
Coordinate office lunches, catering, setup, and clean up meals as needed
Move tables and chairs if necessary to accommodate lunch meetings, or special requests if needed
Monitor and maintain kitchen, snack, and drink supply inventory
Order, receive, and stock kitchen with inventory
Ensure kitchen is clean and orderly
Report directly to regional manager
Works on various projects with others within the department
Qualification
Required
Minimum 3 years' experience in office administration or related roles required
Knowledge of computers and relevant Outlook software applications
Common sense with a positive attitude
Strong organizational skills with the ability to prioritize tasks efficiently
Excellent communication skills, both written and verbal
Attention to detail and accuracy in handling mail, inventory, and administrative tasks
Proficiency in using office equipment such as postage machines, printers, and kitchen appliances
Must be able to work independently and within a group
Flexibility to adapt to changing priorities and occasional overtime
Benefits
Medical, dental, vision
Generous PTO plan and paid sick time
Flexible work arrangements
401K with Profit Sharing
Wellness program
Generous parental leave
11 paid holidays
Company
Armanino
Armanino LLP is an accounting and consulting firm that provides a complete array of traditional and non-traditional services.
1001-5000 employees
H1B Sponsorship
Armanino has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (17)
2023 (12)
2022 (26)
2021 (28)
2020 (25)
Funding
Current Stage
Late StageLeadership Team
Matt Armanino
CEO & Managing Partner
Ajay Mesuria, MBA, CPA
Senior Director - CFO Advisory Services
Recent News
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2026-01-07
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