Colorado Mesa University · 9 hours ago
Purchasing Specialist/Business Analyst
CMU Main Campus, Grand Junction, CO, US
Full-time
Onsite
Mid Level
$53K/yr - $58K/yr
3+ years expColorado Mesa University is a comprehensive university located in Grand Junction, Colorado, providing exceptional educational opportunities. They are seeking a Purchasing Specialist/Business Analyst to serve as a vital link to campus administrators, processing purchase requisitions, leading business analysis, and maintaining departmental systems.
Education Management
No H1B
Responsibilities
Review all campus requisitions, verify account codes and authorizing signatures, check for fund availability, determine best procurement method for items or services requested
Ensure that proper documentation for purchase orders is received including, receipt of insurance certificates verifying correct coverage limits, endorsements and signed bi-lateral purchase orders
Maintain proficient knowledge of State price agreements, national price agreements, the Department’s Policies and Procedures for all programs managed by the Department
Enter requisitions efficiently and accurately into campus ERP and eProcurement system maintaining close supervision of non-sufficient funds in order to expedite issuance of purchase order
Ensure that purchase orders are issued within one day of receipt of requisition
Source goods and services, assist with competitive bidding processes, manage and negotiate contracts
Process documented quotes for goods and services exceeding the discretionary spending threshold as defined in the Purchasing Policies and Procedures
Maximize managed spend via market analysis, IFB/RFP/RFQ, supplier negotiation and other activity
Utilize departmental systems to generate reports tracking and validating savings
Monitor open purchase orders to ensure that goods and services are received in a timely manner
Reconcile orders through invoicing, resolving all problem purchase orders
Work closely with Accounts Payable staff to ensure proper payment and encumbrance liquidation
Research purchase orders or encumbrance documents not properly liquidated during the year by contacting vendors and on campus departments, reviewing for reconciliation errors
Process fiscal year end functions to ensure encumbrances are properly liquidated, accrued or moved into a new fiscal year
Maintain a listing of all fixed assets acquired for the campus and reconcile campus business reply mail departmental reallocation
Educate and train campus personnel and student groups on appropriate procurement methods
Develop and maintain business relationships with vendors and internal customers, while adhering to departmental objectives and ethical guidelines
Develop and maintain effective working relationships with fleet operations, finance, and procurement peers in order to resolve problems and continuously improve purchasing processes
Assist in supervising workflow for student employees
Collecting, cleaning, and analyzing purchasing data sets to identify trends, patterns, and areas for improvement or opportunities
Working with technical committees to design, test, and implement technology solutions or process changes that meet campus goals
Creating detailed reports, dashboards, and visualizations, to communicate insights and recommendations
Create contract documents including adding encumbrance documents for proper contract encumbrance
Maintain the department contract database updating payment information, amendments, exhibits and encumbrances
Monitor encumbrance activity for proper liquidation including year-end close out
Maintain the Procurement and Payment Services Department website to accurately inform the campus, vendors and public about the Department and all areas encompassed by it, to include Procurement, Campus Travel, Purchasing Policies and Procedures, Shipping and Receiving, Campus Mailroom and Campus Fleet
Work with the campus webmaster to implement changes and ensure continuity with University website
Develop the site to become a technological portal for information available to the campus community and outside customers and vendors
Utilize bank issued OneCard software to generate reports, assist in new cardholder issuance and maintenance, research problems and track purchasing trends
Provide assistance with cardholder training, compliance efforts, and general campus communication
Assist in development and implementation of new software programs for campus OneCard program
Assist in developing OneCard policies and procedures
Assist with issuing travel authorizations to campus travelers
Provide coverage for Receiving and Mail room in staff absence
Provide support to the mail room and warehouse. Perform reconciliations of various mail provider accounts, including invoice statements, department allocations, and accounts payable. Drive freight/mail equipment when needed
Qualification
Required
Bachelor's degree from an accredited institution required
Minimum of 3 years' work-related experience in similar areas of duties and responsibilities
Proficient in Microsoft Office
Demonstrated ability to work independently and implement solutions effectively
Demonstrated ability to multi-task in busy, deadline-oriented department
Demonstrated excellent customer service, interpersonal and communication skills
Demonstrated analytical and negotiation skills
Demonstrated written and verbal communication skills
Preferred
Demonstrated experience working in higher education or other large, complex organization is preferred
Previous procurement experience is preferred
Experience with Banner or other complex ERP systems is preferred
Experience with an automated and fully integrated procurement IT platform and/or travel and expense IT platform is preferred
Benefits
Excellent health and retirement benefits package
Company
Colorado Mesa University
Colorado Mesa University is a school in Grand Junction.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$1.63MKey Investors
Opportunity Now Colorado
2024-03-19Grant· $1.63M
Leadership Team
R
Robin Brown
Foundation CEO/VP of Development
Recent News
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