S32 · 20 hours ago
Administrative Assistant
Palo Alto, CA
Full-time
Onsite
Entry, Mid Level
$80K/yr - $110K/yr
2+ years expS32 is a venture capital firm investing at the frontiers of technology. They are looking for an Administrative Assistant to support their operations, finance, and investment teams by managing administrative tasks and ensuring smooth office operations.
Venture Capital & Private Equity
Responsibilities
Perform an extensive array of administrative tasks, including:
Scheduling
Meticulously filing documents and maintain tracking log
Updating CRM database
Interfacing with outsourced IT Service Provider
Processing expense reports
Planning events and space utilization
Preparing meeting materials and gathering background information
Manage all operational tasks for office, including:
Take full ownership of physical appearance of office
Liaise with building manager
Order/receive supplies and food
Coordinate deliveries
Manage inventory of company materials
Organize lunches for in office meetings
Serve as office receptionist; interface and support high level executives, entrepreneurs and clients:
Manage conference room calendars
Welcome guests and seat meetings
Flex to new responsibilities as needs and skills match
Build efficiency into existing operations and help define new operational strategies
Qualification
Required
BA or BS degree
2+ years of experience supporting executive-level management in a corporate environment (e.g. calendar management, travel management, expense reports, vendor management, documentation management, etc.)
Strong technical and physical organizational skills
Strong attention to detail
Strong verbal and online communication skills
Excellent interpersonal and diplomatic skills
"Can do" and "start with yes" positive attitude, eager to learn, highly collaborative
Ability to multi-task and balance priorities while also focusing on bringing projects to completion
Highest degree of professionalism/ethics/integrity
Benefits
Bonus
Benefits
Company
S32
Our goal is to accelerate the discovery, development, and distribution of revolutionary technologies that improve the human condition.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Andrew Harrison
CEO & Managing Partner
Nina Labatt
COO & CFO
Recent News
2025-03-12
Tech Funding News
2025-03-12
2025-03-12
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