Daikin Applied Americas · 15 hours ago
Office Administrator
Jersey City, NJ
Full-time
Hybrid
Entry Level
$34.24/hr - $50/hr
2+ years expDaikin Applied Americas is the world's largest HVAC company, recognized by Forbes as one of America's Best-In-State Employers 2025. They are seeking an Office Administrator to provide comprehensive administrative support, coordinate marketing initiatives, and assist with HR activities to enhance operational efficiency.
Consumer GoodsElectronicsHeating Ventilation and Air Conditioning (HVAC)Manufacturing
Responsibilities
Provide administrative support to the Site Manager, including calendar management, correspondence, expense tracking, and assisting with budgeting to meet project deadlines
Plan, coordinate, and execute local marketing initiatives to support business objectives and enhance brand presence
Act as liaison with corporate office for office technology requests and ordering business cards, letterhead, and name tags
Manage local approval processes per Limits of Authority and submit to corporate for processing
Partner with purchasing and monitor office budget; analyze spending and recommend adjustments
Handle accounting processes with local vendors, including invoice processing, check requests, contract management, and resolving billing issues
Review and improve office processes and procedures as needed
Maintain inventory of marketing materials and office supplies; ensure stock levels are met
Coordinate corporate travel arrangements to minimize costs
Support HR activities: new hire paperwork, onboarding tracking, interview scheduling, time-off calendars, e-time setup, and employee recognition programs
Train new hires on company systems and programs
Plan and manage office and customer events, including venue selection, contract negotiation, and budget management
Serve as point of contact for building management, security access, and vendor compliance
Collaborate with other administrative assistants on multi-site customer events and provide backup support as needed
Qualification
Required
High School Diploma or GED
2-4 years of administrative experience
Preferred
Bachelor's Degree
2+ years Marketing Experience
Live 10-20 miles from our Jersey City location
Benefits
Medical/Dental/Vision coverage
Paid time off
401K match
Support for community involvement
Much more
Company
Daikin Applied Americas
Daikin Applied delivers superior air quality and energy efficiency to every solution with innovation in advanced technology, IoT, and next generation compressors.
5001-10000 employees
H1B Sponsorship
Daikin Applied Americas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (1)
2023 (1)
2022 (2)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Ashish Srivastava
SVP, Chief Digital Officer (CDO)
Jeff Shusta
Senior Vice President, Corporate Strategy & Development
Recent News
Twin Cities Business
2025-12-30
2025-12-11
Company data provided by crunchbase