Northwestern University · 16 hours ago
Program Coordinator
Evanston, IL
Full-time
Onsite
Entry Level
$51K/yr - $62K/yr
1+ years expNorthwestern University is seeking a Program Coordinator for the McCormick Office of Administration, Finance, Facilities & Planning. The role involves coordinating administrative processes, providing operational support, and managing research appointments and compliance in a collaborative environment.
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Responsibilities
Independently responds to & composes correspondence
Creates & maintains standard spreadsheets &/or databases
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources
Determines format, elements, trends, etc
Verifies invoices & expense reports; &/or reconcile to budget
Maintains websites &/or blogs
Creates new web pages
Updates standard information/data within the application's content management program
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
Case Manager for Research Appointments in the McCormick School of Engineering which includes advising faculty, staff, and incoming researchers
Ensures compliance with Northwestern policies and government regulations
Prepares documentation as required
Manages the Research Appointment approval and offer letter process within McCormick in collaboration with appropriate partner offices across the university
Responds to inquiries
Provides basic interpretation of policies & procedures
Researches information to resolve problems or issues
Ensures human resources programs, policies, & procedures are implemented & consistently applied
Assists in on-boarding new administrative staff
Maintains excellent working relationship with Office of Human Resources
Administers & maintains existing strategic plans
Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
1 year program/project administration or other relevant experience
Advanced knowledge of word processing, spreadsheet, email, and PowerPoint is required
Preferred
Bachelor's degree or combination of relevant experience
Minimum two years' experience in higher education and/or customer service
Knowledgeable about PeopleSoft systems and Microsoft Office
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources for professional potential or continuing education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-11
Digital Journal
2026-01-11
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