University of California, San Francisco · 4 hours ago
Executive Assistant
San Francisco, CA
Full-time
Onsite
Mid Level
$87K/yr - $130K/yr
3+ years expThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research and education. They are seeking an Executive Assistant to provide executive-level administrative and analytical support to the Chairman of the Department of Radiology and Biomedical Imaging, coordinating closely with various offices to meet the Chair's administrative needs efficiently and professionally.
AssociationBiotechnologyEducationMedicalPharmaceutical
Responsibilities
The Executive Analyst/Assistant must be able to triage and reprioritize projects and unexpected events independently and promptly to ensure the Chair’s administrative needs are met efficiently, professionally and with the highest level of quality
Crucial elements required of this position are confidentiality, tact, and discretion to handle sensitive matters
Issues and priorities may not always be well-defined in this large clinical organizational structure with its changing demands, and a high level of analysis will be required to determine the nature and scope of problems in preparing for presentations and making recommendations to the Chair
This position is critical to organizing high level meetings, including developing and implementing standard procedures for these meetings and analyzing materials and presentations
Schedules of the Chair and senior level personnel and internal and external stakeholders are highly complex and require accuracy and efficiency on the part of the Executive Analyst to maximize opportunities for meetings and minimize disruptions
The incumbent often operates with limited information and usually with time constraints and will possess no line authority or ability to control the actions of others in areas outside of the Department of Radiology & Biomedical Imaging
This function requires detailed knowledge of overall departmental operations, a high degree of independent judgment, analytical skills to prioritize urgency levels, and tactful handling of sensitive calls
As part of the Department administration, the incumbent will make independent decisions and determine when given confidential information that may affect the operation of the Chair’s office or organization
Qualification
Required
Bachelor's degree in related area and / or equivalent experience / training
Minimum of 3 years of administrative assistant experience at UCSF and/or combination of external work experience
Thorough knowledge of common organization-specific and other computer application programs
Strong service orientation
Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies; both verbally and in writing
Strong skills in analyses and complex problem-solving
Ability to multi-task with demanding timeframes
Ability to use high-level discretion and maintain a high level of confidentiality
Previous experience supporting professional activities of a Department Chair, PI and/or senior faculty member in an academic setting
Experience in organizational planning, communications, and marketing in a fast-paced environment
Demonstrated Excellent Attendance & Reliability in their current position
Preferred
Knowledge of UC systems: BearBuy, MyExpense, QGenda, MyReports, PeopleConnect, Advance, Qualtrics Survey
Experience in working with UCSF facilities and design vendors for office space designs, renovations, and remodels
Company
University of California, San Francisco
University of California, San Francisco is an educational institution that focuses on medical courses.
10001+ employees
H1B Sponsorship
University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (365)
2024 (342)
2023 (308)
2022 (306)
2021 (241)
2020 (268)
Funding
Current Stage
Late StageTotal Funding
$52.45MKey Investors
California Institute for Regenerative MedicineBaldrick's FoundationNational Institute on Aging
2025-01-30Grant· $11.9M
2023-11-21Grant
2023-10-03Grant
Leadership Team
Pamela Hudson
Chief Operating Officer | Center for Digital Health Innovation
Jimmie Ye
Professor
Recent News
2026-01-13
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2026-01-05
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