Vanir · 9 hours ago
Project Controls Specialist III
Los Angeles, CA
Full-time
Onsite
Senior Level
$90K/yr - $102K/yr
5+ years expVanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management and real estate development. The Project Controls Specialist III will maintain and manage project budgets and financial forecasts, ensuring compliance with cost management procedures while collaborating with project teams for effective financial oversight.
Building MaterialReal Estate
Responsibilities
Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies. Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects
Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes
Allocate and manage Estimates to Complete (ETCs) for projects, including but not limited to change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives
Participate in the change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies
Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary, ensuring financial data aligns with project goals
Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy
Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts
Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives
Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues
Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as needed basis
Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain
Assist in preparation and validation of contract amendment exhibits, task order requests, and change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures
Ensure compliance with policies and procedures regarding cost management for capital projects with multiple funding sources
Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office program & applications
Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders
Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details
Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders and other necessary documentation into the cost management systems
Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders
Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports
Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance
Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents
Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly
Take on additional duties or special projects as needed to support cost management initiatives and overall project success
Qualification
Required
BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis
5 - 10 years' experience professional experience in program and/or project controls on a construction program
Experience working through the entire project life cycle
Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment
Ability to present data to management in an organized manner
Exceptional communication skills required
Ability to adapt to changing requirements and situations
Ability to work in a fast-paced environment
Ability to work as part of a team
Ability to perform in a business environment, maintaining professionalism in all communications and demeanor
Preferred
Experience utilizing Microsoft Office
Advanced Excel Skills
Proliance
Data-Warehouse or other systems used by a large capital program
Any educational facility experience
Benefits
401(k) Savings with employer matching contributions
Medical
Dental
Vision
Health savings account (HSA) with employer contributions
Life
AD&D and disability benefits
Flexible spending account (FSA)
Voluntary benefits
Teladoc
Pet insurance
Paid time off
National employee assistance program (EAP)
Employee referral program
Company
Vanir
With a legacy spanning 60 years, Vanir has established itself as a national leader in program, project and construction management (PMCM), as well as real estate development.
201-500 employees
H1B Sponsorship
Vanir has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Growth StageLeadership Team
Dorene Dominguez
Chairman & CEO
Masood Mesbah, PhD, PE
Chief Operating Officer
Company data provided by crunchbase