Mindlance · 18 hours ago
Senior Administrative Business Partner
South San Francisco, CA
Full-time
Onsite
Senior Level
5+ years expMindlance is a company that provides administrative support in the Early Clinical Development sector. They are seeking a Senior Administrative Business Partner to manage complex calendars, coordinate travel, and facilitate communication for senior management while maintaining a high level of confidentiality.
Human Resources
Responsibilities
Proactively manage and maintain business partners’ complex calendars and meetings
Coordinate and manage complex travel needs and logistics
Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)
Possess advanced knowledge of Genentech IT systems (ex: cSuite, virtual collaboration tools, etc.)
Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
Create contracts/purchase orders, and process payment and expense reports
Help coordinate candidate/interview process
Manage and plan team building events & workshops (depending on role and level)
Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
Draft email communications on behalf of manager, team, department, leader, etc
Manage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
Project Management support: Quality Compliance & Clinical Capabilities (QC3) projects & initiatives
Additional responsibilities assigned (based on business need)
Qualification
Required
Ability to multitask, prioritize and execute tasks independently
Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
Experience working with senior leaders/management
In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
An average of 5-7 years related administrative, operations or project management experience
BS/BA degree or equivalent industry experience
Preferred
Experience gained in pharmaceutical / biotechnology industry
Benefits
Relocation benefits are not available for this posting.
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
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