Los Alamos National Laboratory · 10 hours ago
Administrative Assistant 3
Los Alamos, NM
Full-time
Onsite
Mid Level
3+ years expLos Alamos National Laboratory is a multidisciplinary research institution engaged in strategic science on behalf of national security. They are seeking a highly organized and reliable Administrative Professional to provide essential business and administrative support to group managers and technical staff, including coordinating onboarding, managing calendars, and handling sensitive matters with confidentiality.
Security
No H1B
U.S. Citizen Only
Responsibilities
Coordinating onboarding and offboarding activities
Managing calendars/scheduling
Arranging travel and reimbursements
Maintaining correspondence and records
Supporting procurement needs
Serving as a timekeeper
Providing advance-level administrative support in a dynamic and fast-paced office environment
Skilled in calendar management, meeting planning and logistics, visitor coordination, and timekeeping
Proven ability to anticipate needs, resolve problems, develop and implement effective solutions, and improve administrative processes to enhance overall efficiency and customer satisfaction
Proficient in the preparation and formatting of correspondence, reports, and/or presentations
Ability to organize and prioritize tasks while adapting to frequent interruptions
Ability to learn, understand, and follow institutional policies and procedures
Demonstrated record of dependability, availability, attendance, and punctuality
Exceptional interpersonal, verbal and written communication skills with the ability to engage effectively across all organizational levels
Demonstrated attention to detail in proofreading, grammar, spelling, and punctuation
Demonstrated professionalism, discretion, and sound judgment in handling sensitive and confidential information
Proficient in Microsoft Teams and Microsoft Office Suite-including Outlook, Excel, PowerPoint, and Word
Experienced in independently analyzing and interpreting information to prepare professional reports, spreadsheets, and presentations
Qualification
Required
Experience providing advance-level administrative support in a dynamic and fast-paced office environment
Skilled in calendar management, meeting planning and logistics, visitor coordination, and timekeeping
Proven ability to anticipate needs, resolve problems, develop and implement effective solutions, and improve administrative processes to enhance overall efficiency and customer satisfaction
Proficient in the preparation and formatting of correspondence, reports, and/or presentations
Ability to organize and prioritize tasks while adapting to frequent interruptions
Ability to learn, understand, and follow institutional policies and procedures
Demonstrated record of dependability, availability, attendance, and punctuality
Exceptional interpersonal, verbal and written communication skills with the ability to engage effectively across all organizational levels
Demonstrated attention to detail in proofreading, grammar, spelling, and punctuation
Demonstrated professionalism, discretion, and sound judgment in handling sensitive and confidential information
Proficient in Microsoft Teams and Microsoft Office Suite-including Outlook, Excel, PowerPoint, and Word
Experienced in independently analyzing and interpreting information to prepare professional reports, spreadsheets, and presentations
Position requires a High School diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation
Preferred
Familiarity with LANL business systems, including Oracle, Ariba/p-card, CONCUR, FVTS, SharePoint, AskHR, T&E
Designated Procurement Representative (DPR) and P-Card experience
Experience with student and postdoc hiring packages and guest agreements
Experience with LANL UTrain and training coordination
Desire to learn, grow, and take on increasing responsibilities
Ability to obtain a DOE Q clearance
Benefits
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Company
Los Alamos National Laboratory
Los Alamos National Laboratory, a multidisciplinary research institution engaged in strategic science on behalf of national security, is
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
US Department of EnergyU.S. Department of Homeland Security
2023-08-16Grant
2023-05-19Grant
2023-01-17Grant
Leadership Team
Alex Delaney
R&D Engineer, Detonation Science and Technology
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