Oklahoma Indigent Defense System · 12 hours ago
Administrative Assistant
McClain County, OK
Full-time
Onsite
Entry Level
$22.29/hr - $22.29/hr
4+ years expThe Oklahoma Department of Agriculture, Food and Forestry (ODAFF) is seeking a full-time Administrative Assistant I in the Forestry Division. This role involves providing administrative support, maintaining records, preparing correspondence and reports, and managing schedules to assist program staff in meeting regulatory requirements.
Law Practice
Responsibilities
Participates in projects as team member or team leader
Develops and implements special procedures
Initiates correspondence requiring knowledge of agency or program procedures and policies
Develops and maintains confidential or complex files
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
Coordinates activities with internal and external customers
Establishes educational and/or training programs
Interviews callers, arranges appointments, and performs other office tasks and duties
Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
Trains or mentor’s other staff
Manages schedules, records, correspondence, and document processing that supports program staff in meeting statutory and regulatory requirements at the state and federal level
Qualification
Required
Bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience
Knowledge of spelling, punctuation, and business English
Knowledge of business mathematics
Knowledge of modern office methods and procedures
Ability to establish and maintain effective working relationships with others
Ability to perform confidential work and maintain confidentiality
Ability to interpret and complete routine matters according to agency policies and procedures
Ability to follow oral and written instructions
Must possess a valid driver's license at time of employment and maintain throughout employment
Preferred
Preference may be given for a degree in a business-related field
Benefits
A comprehensive Benefits Package
A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents
Company
Oklahoma Indigent Defense System
Oklahoma Indigent Defense System is a State of Oklahoma agency located in Norman, Oklahoma
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase