CHRISTUS Health · 12 hours ago
Executive Assistant I - General Services
New Braunfels, TX
Full-time
Onsite
New Grad, Entry Level
0+ years expCHRISTUS Health is a full-service hospital that is expanding to meet the needs of the local population. The Executive Assistant I is responsible for providing secretarial support to executives, managing calendars, coordinating meetings, and serving as a liaison between executives and various stakeholders.
Responsibilities
Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders
Maintains executive’s calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules, or refuses appointments or invitations, and draws attention to important dates or conflicts
Plans, coordinates, and assists in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards, and other regulatory entities; schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions
Provides polite, courteous, and professional reception and telephone service; tactfully determines nature and urgency of business; answers inquiries and refers to the appropriate person to resolve conflicts
Reads incoming correspondence; determines deadlines and suspense dates; checks accuracy of documents requiring executive’s signature; summarizes content if needed; provides necessary backup material for executive’s review; offers advice or initiates reply if appropriate; and coordinates follow-up as necessary
Composes correspondence requiring an understanding of operations and policies; researches and prepares special projects or presentations; initiates and maintains large paper and electronic filing systems; develops a method for organizing and retrieving information
Makes complex travel arrangements for individual executives or groups, authorizing airline travel, lodging, conference rooms, catering, and audio-visual equipment
In the executive’s absence, responds to requests for action or information; if necessary, relays to the appropriate staff member; intercepts requests and helps implement action; ensures timely response; notifies the executive of important or emergency matters
Assist peers and subordinates with equipment, policies, and workplace standards
Demonstrates competence to perform assigned responsibilities in a manner that meets the population-specific and developmental needs of the members served by the department
Appropriately adapt assigned client assessment treatment and/or care methods to accommodate the unique physical, psychosocial, cultural, age-specific, and other developmental needs of each client served
Takes personal responsibility to ensure compliance with all policies, procedures, and standards as promulgated by state and federal agencies, the hospital, and other regulatory entities
Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless necessary in the performance of assigned job duties
Must have excellent communication and organization skills
Performs other duties and special projects as assigned
Qualification
Required
High School Diploma or equivalent experience required
Excellent organizational, interpersonal, and executive assistant skills
Proficient in all Microsoft Office products: Word, PowerPoint, and Excel
0 - 2 years of experience supporting Ministry-Level Executives required
Preferred
Certified Administrative Professional (CAP) certification preferred
Professional Administrative Certification of Excellence (PACE) is preferred
Company
CHRISTUS Health
CHRISTUS Health is a Catholic not-for-profit health care system comprising more than 600 centers, including long-term care facilities, community hospitals, walk-in clinics and health ministries.
10001+ employees
H1B Sponsorship
CHRISTUS Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (43)
2024 (35)
2023 (54)
2022 (46)
2021 (22)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Terry Kyle
CEO and CDO The Children's Hospital of San Antonio Foundation & Friends of CHRISTUS Santa Rosa Fnd
Thomas Royer, MD
CEO Emeritus
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