Elite Development Group · 12 hours ago
Administrative Assistant
York,PA,US
Full-time
Onsite
Entry, Mid Level
2+ years expElite Investment Innovations is a dynamic and rapidly expanding real estate investment firm specializing in the acquisition of distressed properties. They are seeking a detail-oriented Administrative Assistant to support the Director and the Operations team, focusing on the acquisition, compliance, and operational lifecycle of real estate assets.
Real Estate
Responsibilities
Acquisition & Auction Logistics
Auction Scheduling & Registration: Manage the complex registration process for tax and sheriff’s sales, ensuring all deadlines are met, necessary documents are prepared, and payment methods are arranged
Due Diligence Coordination: Assist in coordinating pre-sale due diligence by retrieving and verifying county-specific rules, regulations, terms, and conditions and ensuring that the bidding team is fully prepared to participate at virtual and in-person auctions. Prepare accurate bidder instruction sheets
Administrative Compliance: Maintain strict records of all auction-related activities to ensure adherence to county and state timelines
Public Office Liaison: Act as a primary point of contact for sheriff's offices, county employees, and municipal officials regarding post-sale logistics
Property Operations & Vendor Management:
Asset Lifecycle Management & Onboarding: Manage the onboarding of all newly acquired properties and maintain pristine records for assets in the project management system from initial identification through disposition. This includes document preparation (due diligence checklists/summary reports) and basic bookkeeping support to ensure data integrity. Ensure rigorous data integrity across all systems to facilitate seamless integration and reporting. Work with the property management division and other vendors to ensure all checklist and milestone items are completed thoroughly and promptly
Title Clearing: Gather relevant title information from various sources and assist in the identification and resolution of title defects, ensuring that properties can be conveyed with clear title as quickly as possible
Reporting & Process Improvement: Monitor and report progress, including metric tracking, at appropriate frequencies. Identify and implement opportunities for improvement in operational workflows
Vendor Coordination: Support the Operations Coordinator by scheduling and following up with vendors for property stabilization (lock changes, trash-outs, winterization), utility transfers, rehab projects, and other on- and off-site work
Disposition Support: Assist with the administrative tasks related to closing out properties, including providing logistical support to Disposition Agents and ensuring accurate project accounting
General Administration:
Calendar & Travel: Manage the Operations team’s calendars and coordinate travel arrangements, as the roles require statewide travel
Meeting Coordination: Schedule and prepare agendas and minutes for divisional meetings, act as the primary recordkeeper, and facilitate intra- and inter-divisional communication
Data Entry & Communication: Monitor company communication systems (chat channels, email, mail, and hard copies), triage incoming information, update records promptly across various systems, and communicate regular status updates
Records Retention: Store digital and physical copies of records where necessary and appropriate, keep them secure, and dispose of them according to a records retention policy
Qualification
Required
Associate's or Bachelor's degree in Business Administration or Real Estate
2+ years of hands-on experience with real estate transactions, title processing, property management administration, etc
Proficiency in Google Workspace (Gmail, Calendar, Chat, Docs, Sheets, Drive) for communication, organization, documentation, and tracking
Meticulous organizational skills with the ability to manage complex, multi-stage projects with firm deadlines
High tolerance for ambiguity and ability to pivot quickly
Valid driver's license and reliable transportation
Preferred
Hands-on experience in real estate operations, property management administration, or transaction coordination
Experience working with state, county, and municipal agencies, e.g. tax claim bureaus and sheriff's offices, and an understanding of their rules & procedures
Company
Elite Development Group
Elite Development Group is a real estate investment and construction company servicing south central Pennsylvania.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase