Spelman College · 14 hours ago
Program Coordinator - Semester Study Abroad
Atlanta Metro
Full-time
Onsite
Entry Level
2+ years expSpelman College is seeking a Program Coordinator for Semester Study Abroad to support their programs and events aimed at enhancing student experiences abroad. The role involves assisting in recruitment, retention, and orientation for study abroad students, while providing logistical support and managing communication with various stakeholders.
Responsibilities
Conducts information sessions and respond to questions and concerns (in-person/virtual/email) from both students and parents, on Spelman approved programs offerings, requirements, costs, billing, scholarships and deadlines for semester study abroad
Works with Director to prepare and develop targeted marketing, social media communications and resources for events, activities and outreach campaigns for students, faculty and staff
Provides strong logistical (in-person and virtual) support for Student Abroad activities and semester- based events calendar including information sessions and workshops, open office hours, Fall/Spring orientation, internal and external scholarships, etc. using software tools for scheduling, collaboration and work management
Intensive student contact and follow-up are required to ensure student notification and participation
Coordinates in-person and virtual visits of Study Abroad providers, consortium institutions and guest presenters for events, meetings, orientations
Processes students’ applications and other paperwork and documentation and keep students informed by online, in-person and/or via social media of necessary information to remain registered as a study abroad participant, informed of housing, pre-departure, in-country and returning student matters, billing, orientation etc
Develops systems/database to maintain all records for semester/year study abroad students, including but not limited to Spelman Study Abroad and Scholarship applications, health, safety and insurance forms and documents, external scholarships, transcripts, passports, release & waiver agreements, code of conduct etc
Provides yearly summary list of students, majors and programs for Institute for International Education’s Open Doors Report
Updates Study Abroad forms, policy/procedures and brochures
Monitors budget and expenditures in Banner, prepare departmental and institutional billing statements and invoicing and prepare periodic reports
Works with Student Accounts to prepare billing statements and invoicing and ensure appropriate distribution
This process will require follow-up to determine payment upon confirmation of student’s safe arrival to their host country, handling purchases, check requests, program billing, invoicing and payments
Sends transcripts of Spelman students to Registrar’s Office for posting to students’ transcript Correspond with representatives from various programs ( CIEE , IES , IFSA , CAPA , Arcadia, SIT etc.) regarding student transcripts
Creates directory of study abroad program participants for submission to Public Safety each term
Performs various administrative and clerical duties which includes ordering office supplies and program materials, catering food, postal services, preparation of checks and invoices
Manages the Study Abroad Resource Room which includes ensuring its orderly upkeep, ordering and evaluating the need for inventory and displaying current program materials and catalogs for approved programs and student abroad events and activities
Supervises work study/general college students including their training and orientation on the study abroad process for Fall, Spring and Summer students
Provides administrative support for the Faculty Study Abroad Committee throughout the year
Prepare and organize materials for The Spelman College Alumnae, Martin Yanuck, JP Morgan Chase, Merrill, Interstudy, Rick J. & Anna l. Mills, Lady Von, Strickland-Cook, etc. scholarship applications
Schedule and coordinate application screenings and/or interviews for scholarship applicants and compile completed applications for Committee review and program provider acceptance
Provides administrative support for the Coordinator of Short-term Faculty-led Programs and the Vice-Provost for Global Education on the Center’s initiatives such as faculty-led programs to Ecuador, Japan, Trinidad, Malaga, Oaxaca, Costa Rica etc
Provides administrative support for the Coordinator of the International Student Services regarding on-boarding of new international students and other Gordon-Zeto Center’s events and programming
Qualification
Required
Bachelor's degree and at least two years of experience or a combination of education and experience required
Experience living abroad and/or programming in an academic setting required
Ability to manage complex and multiple tasks with minimal supervision
Strong student facing experience, communication, and time management skills
Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential
Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail
Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision
Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees and the general public in one-on-one or group situations
Ability to write business correspondence and procedure manuals plus compose memos, letters, and emails
Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals
Good proofreading skills are essential
Ability to perform intermediate-advanced level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint)
Experience working with software tools for scheduling, collaboration and work management is a plus
Ability to create mail merges, fliers, forms, and spreadsheets using formulas, plus the use of Outlook, Lotus Notes, Banner Financial Module and Internet navigation
Preferred
Knowledge of the field of Education Abroad and Cross-cultural experience preferred
Knowledge of study abroad software preferred, e.g. Terra Dotta
Company
Spelman College
Spelman College, a historically Black college and a global leader in the education of women of African descent, is dedicated to academic excellence in the liberal arts and sciences and the intellectual, creative, ethical, and leadership development of its students.
501-1000 employees
H1B Sponsorship
Spelman College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (5)
2023 (1)
2022 (6)
2021 (7)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Nadine (April) King
Publisher and Co-Founder: Spelman Online Talk Tips
John B. Wilson
Chief Information Officer & VP for Technology Services
Recent News
Alfred P. Sloan Foundation
2023-10-26
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