First Tek, Inc. · 1 day ago
Administrative Assistant III
Spring, TX
Full-time
Onsite
Entry, Mid Level
2+ years expFirst Tek, Inc. is a dynamic, diverse, woman-owned company that has provided stellar support to clients globally for over 25 years. They are seeking an Administrative Assistant III to manage complex schedules, support recruiting efforts, and coordinate meetings and events while maintaining confidentiality and handling sensitive information.
Information TechnologyStaffing Agency
Responsibilities
Duties may include typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail
May work on special projects to include recording, compiling, retrieving, reporting, and analyzing information
Assist the organization with Recruiting, coordinating interviews, booking conference rooms, and onboard new employees
Manage and prioritize complex schedules, ensuring efficient use of time and resources
Prepare and process expense reports and purchase requests in accordance with company policies
Coordinate and support large group meetings and events, including logistics, catering, and technology setup
Serve as a liaison between executives and internal/external stakeholders
Maintain confidentiality and handle sensitive information with discretion
Support special projects and perform other administrative duties as assigned
Qualification
Required
High School Diploma
A minimum of 2 -years of experience as an Executive Administrative Assistant in the Oil & Gas sector
Data Entry/ Excel/ SAP (or similar systems)/ MS Office/ EZ pay/DocuSign/ Chrome River/SharePoint/PowerPoint/G1P/Dreamweaver
Accounts Payable
Expense Reports
Onboarding/ Recruiting
Vacation Tracking
Payroll
Time Keeping
Purchase Orders (maintain office inventory)
Coordinating events
Coordinate office moves
Manage/prepare org charts, flowcharts, group contact information
Maintaining Calendars
Coordinating Travel Arrangements/ Previous experience with Visa travel requirements
Coordinating on-site visits
Manage daily mail and distribution
Strong focus on managing fast-paced workload, prioritizing tasks, attention to detail and meeting business controls requirements
Must have a valid driver's license and current state required minimum vehicle insurance coverage to drive onto Client and Company property
Benefits
Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
Continuous Employment Development and Learning
Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
401K
Cigna Medical Coverage & Kaiser for California only
Dental Insurance Coverage
Vision Insurance Coverage
Basic Life Insurance & AD&D
Long Term Disability
Voluntary Short-Term Disability
Direct Deposit
Health Savings and Flexible Spending Accounts
Company
First Tek, Inc.
To succeed in the complex world of technology, you need exceptional connections – to the right experts, the right opportunities and the right answers.
1001-5000 employees
H1B Sponsorship
First Tek, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (42)
2024 (58)
2023 (60)
2022 (82)
2021 (165)
2020 (312)
Funding
Current Stage
Late StageLeadership Team
Kumar Bhavanasi
Founder, President and CEO
Recent News
Company data provided by crunchbase