Medical College of Wisconsin · 10 hours ago
Research Program Assistant
Milwaukee, WI
Full-time
Onsite
New Grad, Entry LevelThe Medical College of Wisconsin is seeking a Research Program Assistant to support various research initiatives. The role involves recruiting study participants, managing data, and providing administrative support to principal investigators while maintaining compliance with regulatory requirements.
EducationHigher EducationMedical
Responsibilities
Serve as program assistant for Center projects
Aid on multiple active grants at CAPS as needed
Perform data collection during patient initial visit and on-site follow-up visits
In collaboration with the PI, lead recruitment efforts
Act as primary liaison between off site primary clinics and MCW to recruit patients and as primary liaison between study subjects and the PI regarding consent forms
Conduct eligibility screening
Compile and maintain research files, grant files and related records related to program assistant role
Coordinate proper data management per protocol requirements and compliance, i.e. collect and record all data pertaining to study patients
Create, maintain, and update a secure, confidential computer database on all patients under research investigation
Obtain, copy, mail, maintain files of films, charts, and information on protocol patients
Ensure compliance/adherence to the Sponsor and MCW’s policies, requirements, legal contracts, and HIPAA regulations
Provide administrative and clerical support within CAPS
Assist the PIs in writing and presenting research reports, grant protocols, conducting literature searches and pulling articles from the library, drafting manuscripts and facilitating submission of manuscripts to scientific journals
Coordinate/perform/assist with the reporting and communications with the IRB, government agencies, and study sponsor regarding adverse effects, study implementation, study renewal, study termination, and other activities necessary for exceptional performance from inception to close
Prepare IRB submissions, draft and submit continuing IRB reviews, monitor e-IRB requirements for funded studies
Facilitate communications between funding agencies, institution administrators, and researchers
Maintain up-to-date knowledge of the status of current studies
Review, evaluate, and report to PI on a regular basis
Discuss with PI and report any Adverse Event per study protocol
Prepare abstracts, posters and presentations for scientific meetings
Work with community partners of the Center, assisting health educators in providing health education to community sites, establishing community partnerships, and working with designated community sites to advance the research, education and training mission of the Center
Assist summer student trainees at the Center
Work with trainees year-round and summer students (including, high school, college and medical students) during their summer experience
Assist students with data collection, data entry, and provide guidance on research related issues
Making phone calls, receiving phone calls, sending and receiving mailings
Vehicle is required as you will be traveling throughout the community
There may be a requirement to work on Saturday, pending community engagement activities
Other Duties as assigned
Qualification
Required
Bachelor's degree
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management
Organization, time management, interpersonal, communication, and problem-solving skills
Appropriate experience may be substituted for education on an equivalent basis
Ability to detect and translate speech or other communication required
May occasionally require the ability to distinguish colors and perceive relative distances between objects
Vehicle is required as you will be traveling throughout the community
There may be a requirement to work on Saturday, pending community engagement activities
Work requires occasionally lifting moderate weight materials, standing, or walking continuously
Benefits
Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
Company
Medical College of Wisconsin
Medical College of Wisconsin is a school in Milwaukee.
Founded in 1893
5001-10000 employees
H1B Sponsorship
Medical College of Wisconsin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (139)
2024 (70)
2023 (70)
2022 (81)
2021 (67)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$22.7MKey Investors
US Department of Commerce, Economic Development AdministationNational Institutes of HealthPaula and Rodger Riney Foundation
2024-07-03Grant
2023-08-17Grant
2022-08-25Grant· $5.9M
Leadership Team
John R. Raymond
President and CEO
Recent News
Business Wire
2025-11-05
2025-11-03
Company data provided by crunchbase