Aston Carter · 9 hours ago
Project Coordinator
Bristol, CT
Contract
Onsite
Mid Level
$25/hr - $30/hr
3+ years expAston Carter provides corporate talent solutions and is seeking a Project Coordinator to support end-to-end project activity. The role involves collaborating with Sales, Production, and Customer Service teams to ensure accurate order processing and exceptional customer support.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Review incoming orders for accuracy in pricing and quantities
Partner with Sales Representatives to clarify customer expectations
Enter and maintain orders in SAP, ensuring all project documentation is complete and up to date
Calculate costs, commissions, taxes, and shipping charges
Communicate proactively with customers regarding updated pricing, shipping timelines, and potential delays
Verify all paperwork and follow up with customers as needed
Prepare order documents for customer service manager review
Confirm material availability and track arrival dates
Create production documents and coordinate with the Production Coordinator
Monitor production orders to ensure on‑time delivery
Audit shipping orders for accuracy in quantities and freight charges
Specify special packaging or labeling requirements
Generate custom reports, KPIs, and correspondence; maintain updated databases
Document and resolve customer complaints to support satisfaction goals
Collaborate with production, shipping, warehouse, and carrier teams to resolve shipment issues
Learn and support customer‑specific processes and requirements
Maintain accurate customer records in SAP
Manage project backlogs and follow up based on material needs
Create and track Sample Requests to ensure timely shipment
Prepare shipping documents, including no‑charge replacements
Perform additional duties as assigned
Qualification
Required
3+ years of administrative or coordination experience
Strong attention to detail and accuracy, especially in Excel
Excellent written and verbal communication skills
Experience with construction administration, document control, or customer service
Proficiency in project coordination, invoicing, and purchase orders
Working knowledge of SAP ERP and Salesforce.com
Strong interpersonal skills and ability to work collaboratively
Ability to stay organized and manage multiple priorities
Comfortable with occasional physical tasks such as lifting files or accessing storage
High school diploma or GED (or equivalent experience)
Proficiency in Microsoft Office and Outlook
Experience with SAP or similar ERP systems is required
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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