KW PROPERTY MANAGEMENT AND CONSULTING · 11 hours ago
Project Coordinator
Miami Beach, Florida, United States
Full-time
Onsite
Entry, Mid Level
2+ years expKW Property Management and Consulting is a company that specializes in property management and consulting services. The Project Coordinator will manage large-scale projects, ensuring they are completed on-time, on-budget, and on-scope while acting as a liaison between various stakeholders.
ConsultingReal Estate
Responsibilities
Organize and manage weekly meetings between the construction contractor, management representative(s), architect/engineer and association representative(s)
Document progress of construction in the project status report, identify, document, and coordinate resolution of critical issues
Coordinate and regularly schedule meetings with the Engineer and various consultants to assure that Association’s requirements are being addressed in a timely and cost-effective manner
Assist in preparing weekly project status report and delivering progress updates to the Association
Prepare project-related correspondence, documentation and other information for distribution to association, residents, team members, and other stakeholders
Attend all conference call meetings (project related)
Request and secure all operating manuals, warranties, and any other relevant project documentation
Maintain project related documentation through proper knowledge management system (e.g., Shared-drive) with organized document taxonomy
Prepare project-related correspondence, documentation, and other information between Association and Contractors
Responds to phone calls and correspondence in a timely, professional manner
Maintain project risk and issue log
Review and evaluate contractor proposals
Participate in all RFI and general project meetings
Assist in managing and updating the master project schedule
Confirm the construction schedule with the general contractor and monitor the schedule as work progresses. Maintain updates to the project schedule on a weekly basis
Monitor the completion of the work, including punch lists, correction of deficiencies, collection and storage of attic stock, preparation of operating manuals, assembly and cataloging of as-built documents, warranties, and any lease requirements
Help maintain the master project budget and master project cost report tracking
Prior to payment review all invoice submissions to verify invoices are fully and properly substantiated in accordance with all terms and conditions of the contract documents. Verify mathematical accuracy of all submissions and that the work is acceptable. Send approved invoices to Accounting Associate for payment
Help manage scope and change control procedures, including communication process, templates, documentation requirements, and approval procedures
Process all subcontractor approvals, change estimates and change order according to procedures
Analyze change order requests and report to Project Manager
Maintain checklists for quality audits and inspections
Conduct formal and informal feedback and surveys to help achieve a satisfactory level of resident’s service expectation
Document all safety standards and participates in the Company’s (KWPMC) efforts to provide a safe work environment
Qualification
Required
Effective written and verbal communication skills
Organized and detailed oriented
Result driven
Strong administrative background and experience
Four-year college degree preferred with 2+ years or more of industry experience
Must be proficient and have a working knowledge of Microsoft Word, Excel, and MS Project applications
Preferred
Experience with high-rise buildings preferred
Experience in high-rise building project management not required but a strong plus
Bi-lingual (Spanish) preferred
Company
KW PROPERTY MANAGEMENT AND CONSULTING
KW PROPERTY MANAGEMENT AND CONSULTING is a management consulting company providing property management services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2022-09-28Acquired
Leadership Team
Jennifer Santaniello
Regional Vice President, West Palm Beach Region
Recent News
2025-12-16
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