Baylor College of Medicine · 6 hours ago
Senior Research Administration Associate - Clinical Trial Finance
Houston, TX
Full-time
Hybrid
Mid, Senior Level
4+ years expBaylor College of Medicine is seeking a Senior Research Administration Associate – Clinical Trial Billing and Finance, responsible for managing the financial lifecycle of clinical research studies. This role involves overseeing pre-award and post-award financial activities, ensuring compliance with regulations, and maintaining financial accuracy and transparency.
EducationHigher EducationPharmaceutical
No H1B
Responsibilities
Conduct coverage analysis and cost assessments
Develop and negotiate study budgets
Support financial setup and resource allocation for new studies
Participate in study feasibility and related meetings, providing expertise in budgeting and financial management to ensure accurate cost projections and compliance with institutional and sponsor requirements
Serve as the primary point of contact for budget development, ensuring alignment with study requirements and facilitating efficient study execution and accurate billing processes
Oversee financial activities for active clinical trials, including expense tracking and account reconciliation
Prepare and submit invoices for protocol-related items, study visits, pass-through costs, and patient-related expenses
Manage internal invoices for staff time and effort allocation
Track billed invoices, follow up with sponsors, and record payments in CTMS Finance Module
Prepare financial reports for CRA, Department leaders and stakeholders
Generate monthly financial reports using SAP, BRAIN, CTMS, and contract tracking systems
Review research expenditures for accuracy prior to sponsor billing
Maintain budget data in CTMS and ensure compliance with billing policies and federal regulations
Assist in developing and maintaining SOPs and procedural guidelines
Evaluate study trials for financial closure and perform comprehensive final billing reconciliation
Review contract terms and Principal Investigator (PI) agreements to ensure all financial obligations, deliverables, and compliance requirements are met prior to study closure
Participate in process improvement initiatives
Perform other job-related duties as assigned
Qualification
Required
Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement
Four years of relevant experience
Minimum of four years of relevant experience in research administration or financial management
Familiarity with accounting principles and pre-/post-award management
Strong attention to detail and data integrity
Ability to interpret and manage complex research contracts
Excellent communication skills for internal and external stakeholders
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment
Preferred
Bachelor's degree in accounting, business, healthcare/research administration, or related field
Certified Research Administrator (CRA) certification from the Research Administrators Certification Council
Direct experience in clinical trial billing, budgeting, or study management
Prior experience in an academic or clinical research setting
Benefits
Employees with CRA certification are eligible for certification pay.
Company
Baylor College of Medicine
Baylor College of Medicine, located in the Texas Medical Center, is a health sciences university located in Houston, Texas
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$10.85MKey Investors
National Human Genome Research InstituteNational Heart, Lung and Blood InstituteCancer Prevention and Research Institute of Texas
2024-12-05Grant· $3.5M
2024-09-26Grant
2024-09-19Grant
Leadership Team
Paul Klotman
President, CEO and Executive Dean
Peggy Smith
Professir and CEO. Teen Health Clinics
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