Casella Waste Systems, Inc. · 12 hours ago
Administrative Office Specialist
US-VT-Rutland
Full-time
Onsite
New Grad, Entry, Mid, Senior Level
$18/hr - $23/hr
0+ years expCasella Waste Systems, Inc. is a company that provides waste management services, and they are seeking an Administrative Office Specialist. This role involves managing front desk operations, providing administrative support, and ensuring efficient workplace operations.
Innovation ManagementRecyclingWaste Management
Responsibilities
Oversees the management of outgoing and incoming mail processes across multiple parcel carriers on a daily basis, ensuring that all deadlines are consistently met
Engages with customers and vendors professionally to gather invoices and process information for accounts payable
Supports billing tasks essential for the ongoing success of the home office team
Monitors office supply inventory levels and places orders as needed to maintain sufficient stock of essential supplies
Performs general administrative and clerical duties such as scanning, filing, faxing, and copying to support office operations and company leadership
Greets and welcomes all guests upon arrival, then directs them to the appropriate person, office, or meeting location to ensure clear guidance and a smooth, professional visitor experience
Maintains office security by following established safety procedures and managing visitor access at the reception desk
Handles incoming and outgoing calls and emails for other office staff, directing employee and customer inquiries to the appropriate personnel
Drafts and revises routine correspondence, such as invitations and informational materials, to maintain consistency across our home office
Participates in training and other learning opportunities to expand knowledge of the company, products, sales, and services, and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values
Qualification
Required
High School Diploma or equivalent
0-2 years of administrative experience
Ability to work as part of a team in a collaborative environment
Outstanding relationship management skills
Excellent listening, communication, customer service and problem solving skills
Demonstrated proficiency with MS Office (Word, PowerPoint, Excel, and Outlook)
Proficiency in administrative and clerical procedures and systems
Versatility, flexibility, and willingness to work changing priorities
Positive, team-oriented individual with strong problem-solving abilities
Proactive, efficient, and results-focused
Excellent attention to detail
Effective prioritization skills
Ability to handle frequent interruptions
Pleasant, customer-service-focused demeanor
Ability to respond to emergencies promptly
Ability to multitask in a fast-paced environment
Ability to manage stress effectively
Benefits
Medical, Dental, Vision, Life & Disability Insurance
Maternity & Parental Leave
Flexible Spending Accounts
Discounted Stock Program
401K
Employee Awards
Employee Assistance Plan
Wellness Incentive
Tuition Assistance
Career Pathways
And More.
Company
Casella Waste Systems, Inc.
Casella, headquartered in Rutland, Vermont, is one of the largest recyclers and most experienced fully integrated resource management companies in the Eastern United States.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.08B2025-08-28Post Ipo Debt· $37.5M
2024-11-21Post Ipo Debt· $45M
2024-09-18Post Ipo Equity· $517.5M
Leadership Team
Brad Helgeson
Executive Vice President & Chief Financial Officer
N
Ned Coletta
President
Recent News
NH Business Review
2026-01-17
2026-01-06
GlobeNewswire
2026-01-05
Company data provided by crunchbase