New Jersey Courts · 19 hours ago
Judges Secretary 1 - Family Division
Toms River, NJ
Full-time
Hybrid
Entry Level
$49K/yr - $73K/yr
3+ years expNew Jersey Courts is a large organization dedicated to serving the public with integrity and quality service. They are seeking a well-organized secretary to support a Superior Court Judge by managing communications, preparing reports, and maintaining judicial workflow.
GovernmentLegalNon Profit
No H1B
Responsibilities
Conforming judge's orders and maintaining the workflow in/out of judicial chambers
Communicating the judge's schedule with division administration and case management personnel
Preparing and submitting local and state reports
Managing incoming and outgoing communications including mail, telephone, case conference calls
Scheduling and moderating court events remotely utilizing various platforms such as Zoom and Teams
Procuring supplies, equipment and inventory for chambers
Formatting and typing judicial opinions and other legal documents
Composing routine correspondence, such as form letters or standard replies to inquiries
Composing non-routine correspondence
Answering inquiries from the public
Editing letters, documents, or articles
Filing records and serving as liaison between the judge and the case management and operating divisions
Qualification
Required
Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments
Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English
Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate)
Regular and predictable physical presence at the worksite is an essential function of this position
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the 'New Jersey First Act,' all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey
Preferred
Knowledge of legal terminology and working knowledge of Microsoft Office is helpful
Company
New Jersey Courts
New Jersey Courts is a government institution that offers legal proceedings, criminal trials, assistance and case resolution.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Antoinette Rinaldi
DIRECTOR HUDSON COUNTY IDRC
Gilberto Velasquez
Assistant Chief Probation Officer
Recent News
2025-06-11
2025-05-16
2022-02-17
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