American Jewish Committee (AJC) · 11 hours ago
Deputy Chief of Staff New York City or Washington, DC preferred; Eastern Time Zone considered
Washington, DC
Full-time
Onsite
Mid, Senior Level
$85K/yr - $105K/yr
5+ years expAmerican Jewish Committee (AJC) is the global advocacy organization for the Jewish people, working to confront antisemitism and support Israel. The Deputy Chief of Staff provides operational, administrative, and data support to the CEO, ensuring effective communication and management of the CEO's priorities.
Non Profit
Responsibilities
Support the execution of the OCEO’s strategy, goals, objectives, and action plans
Serve as a main point of contact for AJC colleagues and external stakeholders to the OCEO & act as an overall gatekeeper for access to CEO, exercising independent judgement on prioritization of incoming requests
Organize, prioritize, and manage large volume of incoming and outgoing communications (phone calls, email, and mail) for the CEO:
Facilitate, under the COS’ direction, the internal communications structure ensuring seamless information flow between the CEO and
Senior leadership -- serve as the lead on CEO inbox tracking, management and follow-up
Respond in a timely fashion to inquiries and requests from internal and external stakeholders; and prioritize responses and implement requests in alignment with OCEO priorities, in consultation as needed with the Chief of Staff
Oversee CEO scheduling and under the COS’ direction:
Create a strategic and organized scheduling system for CEO meetings and appointments and maintain CEO calendar – ensure appropriate prep materials from other staff have been assigned, reviewed, returned and inputted into calendar and/or other systems as applicable
As part of overall scheduling ensure tracking mechanism for repeated events – weekly, monthly, annual and related in partnership with appropriate teams (HR, Development, COS etc.)
Draft and send meeting thank you notes or other follow-up correspondence
Arrange complex and detailed international and domestic travel plans, itineraries, and agendas; proactively support the CEO and Chief of Staff in preparing for such travel
Organize and support CEO security in partnership with Director of Security as part of scheduling coordinating
Audit, organize, and streamline OCEO existing fragmented data across multiple platforms, systems (SharePoint, Teams groups, google drives etc.), spreadsheets, emails etc., including but not limited to:
Organize and maintain department documentation files; contacts and mailing lists
Execution and other tracking/reporting projects as assigned for the CEO and COS
Develop standardized data collection protocols and quality assurance processes for data coming in and out of OCEO
On behalf of CEO engages with Razor’s Edge, CRM and other Agency wide systems to extract and analyze data to create preliminary reporting for CEO
Prepare initial drafts or summaries for CEO on various topics for internal and/or external meetings
Attend meetings on behalf of OCEO as assigned, take notes and report back to Chief of Staff/CEO
Project manage and execute on the logistics for assigned projects, events, and meetings
Organize, manage and process CEO expense reports in compliance with AJC policy
Stand in for COS, during periods of leave or as otherwise needed/requested including accompanying the CEO on domestic or international travel
Qualification
Required
Bachelor's degree
Minimum of 5 -7 years of experience and advanced job skills and knowledge
Passion for the mission, goals, and objectives of AJC
Committed to AJC's core values: respect, accountability, integrity, innovation, and collaboration
Ability to hold and maintain confidential information
Self-Starter, ability to work independent, but also collaboratively, ability to build and/or enhance existing systems
Knowledge of and comfort with data and analytics
Capacity to multitask and work in a fast-paced and changing environment; Maintain calm under pressure and adaptable to changing priorities
Demonstrates professionalism and high standards of conduct – represent the CEO and organization with professionalism and integrity
Experience supporting and participating in a fast paced-C-Suite Executive
Ability to anticipate CEO needs and proactively problem solve
Ability to work collaboratively with individuals from diverse backgrounds
Excellent communication skills (written, verbal, and active listening)
Strong organization and project management skills, including the ability to set priorities and meet deadlines
Excellent attention to detail and follow-through
Strong Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
Benefits
Medical, vision, and dental plans
Flexible Spending Account options
Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
Paid Holidays (many Federal and major Jewish Holidays)
Hybrid work schedule
403(b) participation, after one year of employment
Transit plan
Competitive Paid Parental Leave
Company
American Jewish Committee (AJC)
Who We Are For more than a century, American Jewish Committee has been the leading global Jewish advocacy organization.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jessica Eliav
Senior Director, Brand Marketing and Communications
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