Office & Operations Coordinator (part-time) jobs in United States
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PhaseV · 10 hours ago

Office & Operations Coordinator (part-time)

positionCambridge, MA
timePart-time
remoteOnsite
seniorityNew Grad, Entry Level

PhaseV is a dynamic startup seeking a highly organized and proactive Office & Operations Coordinator to ensure smooth office and operational functions. The role involves coordinating office logistics, supporting conference and event logistics, and assisting with HR-related tasks as needed.

Artificial Intelligence (AI)Clinical TrialsPharmaceuticalTherapeutics
Hiring Manager
Alex Kremer
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Responsibilities

Set up meeting rooms, including video conferencing (Zoom/Teams, screens, audio, etc.) for broader company meetings, ensuring meetings run smoothly from an operational standpoint
Coordinate office logistics, reorder supplies and general upkeep
Help coordinate calendars and meetings across time-zones
Aggregate, organize, and track conference materials, swag, and inventory
Coordinate shipping and deliveries to conferences and events
Coordinate with conference host and attendees, as needed
Support pre- and post-event logistics as needed
Assist with onboarding logistics (equipment, access, scheduling)
Help track basic people ops items (documentation, organization coordination)
Support HR-related administrative tasks and special projects

Qualification

Google WorkspaceZoomOrganizational skillsCommunication skillsEvent support experienceService-oriented mindsetMulti-taskingReliabilityWork independently

Required

Strong organizational skills and attention to detail
High reliability—you do what you say you'll do
Comfortable juggling multiple tasks and shifting priorities
Tech-comfortable (Google Workspace, Zoom, basic tools)
Strong communication skills and a service-oriented mindset
Ability to work independently and take initiative

Preferred

Experience supporting events or conferences

Company

PhaseV

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PhaseV provides AI-driven solutions for efficient clinical development and operations.
dateFounded in 2023
location
Boston, Massachusetts, USA
people-size11-50 employees
web-link
https://phasevtrials.com

Funding

Current Stage
Early Stage
Total Funding
$65M
2025-05-13Series A· $50M
2023-10-24Seed· $15M

Leadership Team

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Raviv Pryluk
CEO and Co-Founder
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Dan Goldstaub
Co-Founder
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Recent News

PR Newswire
PhaseV Closes 2025 with Record Growth, Supporting Biopharma's Shift from AI Pilots to Full-Scale Execution
2025-12-16
BioTech Breakthrough
PhaseV Receives BioTech Breakthrough Awards For “Analytics Solution of the Year”
2025-11-19
BioTech Breakthrough
5th Annual BioTech Breakthrough Awards Program Honors World’s Most Innovative Life Sciences and Biotechnology Companies
2025-11-08
Company data provided by crunchbase