Office & Operations Coordinator (part-time contractor) jobs in United States
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PhaseV · 18 hours ago

Office & Operations Coordinator (part-time contractor)

positionCambridge, MA
timePart-time, Contract
remoteHybrid
seniorityNew Grad, Entry Level

PhaseV is a dynamic startup seeking a highly organized and proactive Office & Operations Coordinator to manage daily operations. This part-time contractor role involves coordinating office logistics, supporting events, and assisting with onboarding and HR-related tasks.

Artificial Intelligence (AI)Clinical TrialsPharmaceuticalTherapeutics
Hiring Manager
Alex Kremer
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Responsibilities

Set up meeting rooms, including video conferencing (Zoom/Teams, screens, audio, etc.) for broader company meetings, ensuring meetings run smoothly from an operational standpoint
Coordinate office logistics and reorder supplies, as needed
Coordinate calendars and meetings across time-zones
Aggregate, organize, and track conference materials, swag, and inventory for upcoming conferences
Coordinate shipping and deliveries to conferences and events
Coordinate with conference host and attendees, as needed
Support pre- and post-event logistics as needed
Assist with onboarding logistics (equipment, access, scheduling)
Help track basic people ops items (documentation, organization coordination)
Support HR-related administrative tasks and special projects

Qualification

Tech-comfortableOrganizational skillsAttention to detailCommunication skillsEvent support experienceService-oriented mindsetMulti-taskingReliabilityWork independently

Required

Strong organizational skills and attention to detail
High reliability—you do what you say you'll do
Comfortable juggling multiple tasks and shifting priorities
Tech-comfortable (Google Workspace, Zoom, basic tools)
Strong communication skills and a service-oriented mindset
Ability to work independently and take initiative

Preferred

Experience supporting events or conferences

Company

PhaseV

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PhaseV provides AI-driven solutions for efficient clinical development and operations.
dateFounded in 2023
location
Boston, Massachusetts, USA
people-size11-50 employees
web-link
https://phasevtrials.com

Funding

Current Stage
Early Stage
Total Funding
$65M
2025-05-13Series A· $50M
2023-10-24Seed· $15M

Leadership Team

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Raviv Pryluk
CEO and Co-Founder
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Dan Goldstaub
Co-Founder
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Recent News

PR Newswire
PhaseV Demonstrates How AI-Driven Site Selection and Real-Time Analytics Reduce Recruitment Uncertainty and Accelerate IBD Clinical Trials
2026-01-22
PR Newswire
PhaseV Closes 2025 with Record Growth, Supporting Biopharma's Shift from AI Pilots to Full-Scale Execution
2025-12-16
BioTech Breakthrough
PhaseV Receives BioTech Breakthrough Awards For “Analytics Solution of the Year”
2025-11-19
Company data provided by crunchbase