Aston Carter · 7 hours ago
Administrative Assistant
Palo Alto, CA
Contract
Onsite
Entry Level
$23/hr - $23/hr
1+ years expAston Carter provides world-class corporate talent solutions to clients across the globe. They are seeking an Administrative Assistant to coordinate catering services, provide departmental support, and manage facilities operations to ensure a clean and efficient work environment.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Coordinate Catering Services: Partner with support staff and external vendors to arrange catering for meetings and events
Provide Departmental Support: Assist with non-client business activities and departmental tasks as needed
Manage Facilities Operations: Oversee daily operations to maintain a clean, safe, and efficient work environment
Prepare Meeting Rooms: Ensure meeting spaces are clean, organized, and ready for use (wipe tables, chairs, and credenzas)
Post-Meeting Cleanup: Clean and reset conference rooms after meetings
Stock and Maintain Break Areas: Keep break areas fully stocked and aligned with employee needs
Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies
Technical Proficiency: Strong Microsoft Office skills
Physical Requirements: Ability to lift up to 50 lbs and stand/walk for extended periods
Additional Duties: Follow and execute tasks or directives from management as assigned
Qualification
Required
High school diploma or GED
1–2 years of related work experience
Minimum 2 years of experience in the legal industry is highly desired
Ability to provide an excellent customer experience using strong customer service, interpersonal, and communication skills
May require a valid driver's license and minimum auto insurance coverage per Ricoh (if applicable)
Working knowledge of copiers and related equipment; repair knowledge preferred
Ability to use hardware/software for cost recovery, document management, and advanced workflow support
Knowledge of shipping/receiving procedures
Ability to work independently and flexibly to complete projects
Ability to select correct packing methods/materials and verify packing slips for incoming materials
Ability to understand instructions related to mail delivery
Strong troubleshooting and problem-solving skills
Ability to read and understand technical information (manuals, parts books, related publications)
Excellent customer relations and verbal communication skills
Preferred
Related copy/print job experience preferred
Basic electronics knowledge preferred
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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