Travis County · 15 hours ago
Legal Secretary
Austin, TX
Full-time
Onsite
Entry Level
2+ years expTravis County is seeking a Legal Secretary for the Office of First Defense, which provides legal defense to individuals in Travis County. The role involves providing secretarial assistance to attorneys, preparing legal documents, and maintaining case files while acting as a liaison between various parties involved in legal proceedings.
GovernmentInfrastructurePublic Safety
Responsibilities
Drafts, under attorney supervision, various legal documents, including pleadings, motions, judgments, dispositions, subpoenas and correspondence for use in legal proceedings
Records messages of adjudication and disposition of cases, real estate and business transactions, child support payments or the status of contract and opinion preparations
Examines all files and paperwork for accuracy and completeness
Logs all file enhancements with updated status
Creates and updates case lists
Organizes case lists by attorney or investigator
Creates, organizes and prepares case files
Notifies personnel of case assignments and case closures
Acts as liaison between attorneys, courts, witnesses, victims, other agencies departments and the general public
Responds to inquiries from defense attorneys, victims, witnesses, others agencies and the general public regarding the status of cases, child support payments, or the status of contract and opinion preparations
Works closely with other government agencies and law enforcement agencies to facilitate the apprehension of defendants, docketing and prosecution of cases
Provides continuous updates to referring agencies, attorneys and the public concerning case status and disposition
Coordinates witness and attorney travel and lodging arrangements
Orchestrates travel to and from court for time-sensitive trial and grand jury appearances
Contacts criminal justice agencies and other sources to obtain information needed for prosecution of cases
Organizes, maintains and retrieves case files for assigned court or unit
Enters, updates and retrieves information using multiple systems and databases
Uses the computer to process, retrieve, and disseminate information and documents, including word processing functions for letters, memoranda and legal documents
Types legal documents and correspondence
Types, certifies and sends legal documents regarding a summary of action taken in court or wage garnishments
Transcribes interview tapes and maintains spreadsheets for case investigations and statistics
Screens walk-ins and telephone callers or complainants and refers to appropriate officer, managers, or locations
Proofreads legal documents (orders) prepared by staff
Assists attorneys in court and helps maintain court dockets and calendars
Schedules appointments, maintains calendars and reminder systems, and sorts and distributes incoming mail
Assists in budget preparation
Compiles and types statistical reports, and keeps monthly statistics on cases
Performs notary public services
Performs as backup for other clerical staff
Maintains court docket and court calendar
Troubleshoots office equipment, printers, computers, fax machines and copiers and schedules needed maintenance
Coordinates meetings and takes minutes
May serve as backup receptionist
May assist in training staff, processing payroll and various personnel actions
Performs other job-related duties as assigned
Qualification
Required
Associate's degree in Legal Secretarial Science, Paralegal Studies, Criminal Justice, Public Administration, Business Administration or a directly related field AND two (2) years of advanced secretarial experience, including one (1) year as a Legal Secretary
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job
Knowledge of policies, practices, procedures and legal terminology related to court system
Knowledge of legal terminology, principles, procedures, documents and forms
Knowledge of file management and modern office practices
Knowledge of word processing and other software programs
Knowledge of business letter writing, grammar and punctuation, and report preparation
Skill in organizing, updating and filing legal case files
Skill in working with attorneys and other legal personnel in a high volume environment
Skill in preparing legal correspondence
Skill in operating a variety of modern office equipment, including a computer
Skill in both verbal and written communication
Ability to work independently on difficult or complex clerical tasks
Ability to prepare, verify, correct and record legal documents and complicated legal instruments
Ability to maintain confidential data and information
Ability to establish and maintain effective working relationships with County employees and officials, attorneys, court personnel, law enforcement agencies, representatives of outside agencies, and the general public
Company
Travis County
Travis County is a government entity that manages civic, health, safety, infrastructure, and social services in Texas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brandon Rogers
Chief Information Security Officer
Brian Stacy, IPMA-CP
Talent Acquisition Partner
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