Kidder Mathews · 14 hours ago
Brokerage Team Assistant
Phoenix, AZ, USA
Full-time
Onsite
Entry Level
$26.44/hr - $26.44/hr
2+ years expKidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture. The Brokerage Team Assistant will support the day-to-day operations of the broker, handling tasks such as marketing, research, and administrative support.
Commercial Real EstateConsultingReal Estate
Responsibilities
Maintain, update, and create data in client/property database
Develop and maintain digital filing system for all documents and records
Organize and schedule meetings, appointments, and reservations as needed
Create and revise property documents including AIR forms, listing agreements, proposals, and other paperwork as needed
Transaction & escrow coordination with all involved parties, including tracking and providing needed documents, critical dates, filing, electronic signature coordination, and other escrow tasks as needed for each transaction
Handle miscellaneous administrative tasks as occurs
Create, research, and maintain mailing and emailing lists for contacts, revising bounce-backs as needed for maximum deliverability
Produce and distribute correspondence memos, letters, faxes, and forms to clients as required
Assist in the preparation and generation of regularly scheduled reports as needed
Submit and reconcile expense reports, invoices, and other billing materials as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc
Write letters and emails on behalf of team as needed
Coordinate administrative projects with office staff as needed for document creation, research reports, billing, etc
Reply to email, telephone, or other inquiries
Qualification
Required
Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
Ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
Ability to speak, write and understand English
Excellent communication and organizational skills
Exceptional attention to detail
Ability to learn internal computer software systems and process with limited oversight
Highly motivated and high level of initiative; inspires confidence to work independently and in support of department goals and business objectives
Demonstrated initiative and trouble shooting skills
Demonstrated commitment to continuous process improvement
Ability to partner with team to coordinate activities to complete a common task
Professional, clean, and neat appearance
High School Degree or equivalent required; or a combination of education and experience
Ability to learn and be proficient in the following web-based programs: CoStar, LoopNet, KM Connect (Internal Program), LandVision, Google Maps and Earth
Ability to understand the commercial real estate industry
Ability to understand commercial real estate terms and standards
2+ years administrative and client facing experience
Preferred
commercial real estate experience
Company
Kidder Mathews
Kidder Mathews is a commercial real estate firm providing brokerage, appraisal, property management, consulting etc.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Eric Paulsen
Chief Operating Officer
Recent News
24-7 Press Release Newswire
2025-10-15
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