Leidos · 8 hours ago
Executive Administrative Assistant
Washington, DC
Full-time
Onsite
Mid, Senior Level
$70K/yr - $126K/yr
5+ years expLeidos is looking for a high-performing and experienced executive assistant to provide direct support to the National Nuclear Security Administration’s Office of Defense Programs. The role involves managing correspondence, preparing briefings and reports, coordinating schedules and travel for federal managers, and overseeing program review meetings.
ComputerGovernmentInformation ServicesInformation TechnologyNational SecuritySoftware
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
On behalf of the federal managers, operate as the primary point of contact with all interfacing organizations and functions
Communicate effectively and efficiently to internal and external stakeholders in writing, on the phone, and in person to assist federal leadership in accomplishing critical program-related decisions
Facilitate senior management correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports
Coordinate and manage activities including federal managers’ schedules and travel; coordinate schedules, venues, and participants for monthly and quarterly program reviews; follow up on travel arrangements, review and track travel requests and process vouchers
Process and securely handle controlled and classified correspondence and documents; function as a safe custodian for office safes containing classified materials
Prepare and distribute office correspondence, briefings, weekly activity reports, visit requests and other office documents
Prepare secure video teleconferences with multiple government agencies
Distribute the organization’s action items to appropriate program and departmental elements and track status to completion
Process Visit Requests, Sensitive Compartmented Information (SCI) and Sigma requests
Manage the DOE Electronic Document Online Correspondence and Concurrence System (eDOCS) packages
Submit monthly contract reports, which include proofreading and editing incoming reports
Manage logistics, onboarding and departing requests for federal and contractor employees
Manage access lists, combinations, and daily schedule for secure conference rooms
Conduct inventories, documentation and destruction of records and end of day security checks as required
Manage facilities support and office space
Maintain awareness of and competence in headquarters initiatives for communication and information sharing
Qualification
Required
Active DOE Q or DOD Top Secret clearance
Bachelor's degree with 5+ years of demonstrated executive assistant experience
Demonstrated persistence in following through on action items and issues to closure
Excellent written and verbal communication skills with demonstrated experience in producing correspondence and briefings for senior managers
Proficiency in the Microsoft Office suite with particular emphasis on word processing, presentation, and spreadsheet applications (MS Word, MS PowerPoint, MS Excel, and SharePoint)
Ability to maintain attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization
Preferred
Experience working in a federal government office
Proficiency in ConcurGov travel system, ATAAPS federal timekeeping system, SharePoint Online, and milestone reporting tools
Experience maintaining physical security of classified safes, including all content, from creation through destruction in accordance with applicable regulations
Nuclear weapons program experience
Company
Leidos
Leidos is a Fortune 500® innovation company rapidly addressing the world’s most vexing challenges in national security and health.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2025-02-20Post Ipo Debt
2013-09-17IPO
Leadership Team
James Carlini
Chief Technology Officer
Theodore Tanner
Chief Technology Officer
Recent News
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2025-12-16
2025-12-16
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