MacKay Sposito · 8 hours ago
Executive Assistant
Vancouver, WA
Full-time
Onsite
Entry, Mid Level
$31.50/hr - $37.50/hr
2+ years expMacKay Sposito is a company operating across various sectors including energy, utilities, and civil engineering, and they are seeking an Executive Assistant to support the President/CEO. The role involves managing complex schedules, coordinating travel, and fostering effective communication within the organization.
Consulting
Responsibilities
Provide dedicated, high-level administrative and strategic support to the President/CEO, serving as a trusted partner to manage priorities, proactively anticipate needs, and ensure the efficient use of executive time
Oversee complex calendar management, scheduling, and comprehensive travel and conference planning, resolving conflicts and ensuring seamless execution across internal and external engagements
Handle highly confidential and sensitive information with absolute discretion, sound judgment, and professionalism
Plan, coordinate, and manage logistics, agendas, materials, and follow-ups for CEO meetings, board interactions, client engagements, and key internal events
Prepare, submit, and reconcile expense reports and related documentation in compliance with company policies and timelines
Act as a liaison between the CEO and internal teams, board members, and external stakeholders to facilitate clear communication and effective collaboration
Anticipate organizational and executive needs, streamline administrative processes, and drive continuous improvement to support CEO effectiveness and organizational goals
Support internal communications and contribute to a professional, positive, and high-performing workplace culture
Qualification
Required
A minimum of two years of experience in a similar role, supporting executive leadership across a broad range of responsibilities, preferably within the civil engineering or A/E/C industry
High proficiency in organizational and time-management skills with the ability to prioritize tasks and meet deadlines
Proven track record of managing internal meetings, scheduling, and travel arrangements
Excellent verbal and written communication skills
Ability to maintain confidentiality and demonstrate sensitivity in handling critical tasks and relationships
Proficiency in both Google Office Suite (Docs, Sheets, Meet, etc.) and Microsoft Office Suite (Word, Excel, PowerPoint)
Must be proactive, self-motivated, able to multitask, and work both independently and in a team environment
Skilled in communicating effectively and professionally with clients, consultants, and the broader community
Preferred
An associate's degree is preferred but not required
Experience with AI productivity tools
Benefits
Medical (including an HSA High Deductible option)
Dental
Vision
FSA
Supplemental Life Insurance plans
100% company-paid Life Insurance
Short-Term Disability
Long-Term Disability coverage
401(k) plan with up to a 4% match
Paid vacation time
Paid sick time
11 paid holidays
Employee ownership offerings
Expenses associated with licensure
Annual bonuses
Company
MacKay Sposito
MacKay Sposito is a civil engineering firm based in Washington.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase