Pasona N A, Inc. · 13 hours ago
HR / General Affairs Coordinator -Japanese bilingual
Santa Fe Springs, CA
Full-time
Onsite
Mid Level
$22/hr - $28/hr
3+ years expPASONA N A, INC. is seeking a General Affairs Coordinator to support the efficient day-to-day operations of the company. The role involves managing asset management, business insurance, safety programs, and office administration while providing support to management and employees.
Human ResourcesSmall and Medium BusinessesStaffing Agency
Responsibilities
Coordinates all activities related to the asset management
Assists to analyze the asset request for approval of upper management
Creates a system of controls and procedures for assets and monitors them
Tracks project costs and compiles them and closes those accounts once the related project is over
Maintains accurate records of assets and updates the asset database timely
Creates electronic files of each fixed asset and keeps in the shared filing system
Updates monthly asset project report and reports to HR & General Affairs senior manager
Prepares quarterly capital spending report for upper management
Works with other departments to conduct annual internal audit and prepares the reports
Supports management to prepare asset investment report for the parent company
Coordinates all activities related to the business insurance program
Works with the insurance broker to analyze necessary coverage as the business develops
Prepares for annual renewal of insurance program
Responsible for claim management by working closely with the adjusters of insurance companies
Maintains accurate records of claims and updates the loss run database timely
Processes payments of insurance premium
Maintains certificate of insurance (COI) and requests to issue COI to insurance broker
Provides support for annual audit by insurance companies
Functions as a corporate safety liaison with other locations to coordinate safety activities to ensure that all activities are compliant with state and federal safety regulations
Works with safety teams to implement training programs for safety procedures and accident prevention
Ensures necessary safety records are maintained and prepared according to established guidelines
Attends monthly safety meeting to represent the corporate safety team
Works with other safety coordinators to administrate the Fleet Safety Program
Responsible for DMV Employer Pull Notice (EPN) Program and keeps track of EPN records
Updates driver’s license and auto insurance information for drivers and sales representatives
Functions as a safety administrator at the corporate office to provide workplace safety trainings, inspect workplaces to ensure they are up to safety standards
Supports HR to handle workers compensation claim at the corporate office
Reviews loss run record of worker’s comp claims and prepares reports timely
Conducts research, compiles data and prepares for consideration and presentation for safety program
Works with management team to address any safety-related lawsuits
Develops a detailed project plan to track progress of each project
Coordinates internal resources and third parties for the flawless execution of projects
Ensures that all projects are delivered on-time within scope and budget
Uses appropriate verification techniques to manage changes in project scope, schedule and costs
Creates and maintains comprehensive project documentation
Reports and escalates to management as needed
Provides secretarial and administrative support to management and other staff
Conducts research, compiles data and prepares for consideration and presentation
Uses computer to prepare and retain reports, memos, and documents
Creates and maintains filing systems and databases
Back-ups electronic files using proper procedures
Processes payments ensuring timeliness and accuracy of information
Coordinates the maintenance of office equipment and facilities
Fills out business or government forms
Handles sensitive information in a confidential manner
Assists with company events as requested
Performs other related duties as assigned or directed
Qualification
Required
Knowledge of office administration procedures, business insurance, safety and project management
Solid organizational skills including attention to detail and multi-tasking skills
Ability to manage one's own time and the time of others
Strong interpersonal skills with all management levels
Ability to work well with others
Ability to learn quickly and adapt to a fast-moving environment
Ability to interpret a variety of instructions furnished in written, oral, diagram
Ability to read, analyze, and interpret general business periodicals or governmental regulations
Ability to write reports, business correspondence, and procedure manuals
Good computer skills including Word, Excel, MS Outlook, PowerPoint
Familiar with formulas and create formulas in Excel
Good mathematical skills including compute rate, ratio, percent, and information on programs like Excel
A bachelor's degree in area of specialty
3-5 years of experience in related area
Relies on experience and judgment to plan and accomplish goals
Must be able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds
Specific vision abilities required by this job included close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Must be able to physically perform the basic life operational functions of walk; stand, reach over shoulder, reach overhead, reach outward, bend, talk, hear and repetitive motions stoop, kneel, crouch, and taste or smell
Time will be spent in an office setting with office equipment noise
Local travel to other offices is required (driver's license is required)
Multiple languages are spoken in the office
Standard 40-hour workweek applies
Preferred
Communication skills in English (written and verbal) required & Japanese (verbal) preferred
Japanese language ability
Company
Pasona N A, Inc.
Pasona N A is a staffing and recruiting company that provides temporary staffing and full-time placement services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kenji Furushiro
President and CEO
Sayaka Doi
VP of Strategic IT Partner
Company data provided by crunchbase