Colby College · 18 hours ago
Administrative Assistant - College Advancement
Waterville, ME
Full-time
Onsite
Entry Level
1+ years expColby College is seeking an Administrative Assistant for the Division of College Advancement. The role involves providing administrative and clerical support, including data entry, event planning, and general assistance to the team.
E-LearningEducationUniversities
Responsibilities
Perform data entry, record keeping, filing, and correction of alumni, parent, friend, foundation, and grant data in the Raiser’s Edge donor database; serve as a resource to train others on these functions
Assist with preparing gift entry forms and ensure correspondence, reporting, and proposal records are maintained in the database
Research, prioritize, and follow up on incoming donor-related issues and concerns, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response
Support the recruitment of new team members through liaising with HR, setting up interviews, and making travel arrangements
Provide support for events, travel, meetings, and site visit arrangements for internal and external constituencies, including scheduling locations and catering, setting up for events, budgeting, and contract and travel arrangements
Provide general back up support for other College Advancement administrative assistants as appropriate
Reconcile travel receipts and documentation for monthly expense reports for gift officers
Prepare, proofread, and print letters, emails, and other communications, including at times gathering information from campus partners for reports to donors or foundations
Assist in mailroom operations as needed, creating, printing, and posting a wide range of mailings, including a weekly cadence of acknowledgment letters
Qualification
Required
High school diploma or equivalent required
1-3 years of administrative professional experience involving data entry, word processing, and computer system operations. Experience with Microsoft Office Suite preferred
Preferred
Professional coursework or post-secondary education preferred
Ability to quickly become proficient in the advancement database programs, as well as an interest and ability to learn other programs
Attention to detail and accuracy are critical
Excellent interpersonal, communication, and organizational skills with a high level of motivation
Company
Colby College
Colby College is a private liberal arts college located on Mayflower Hill in Waterville, Maine, USA.
501-1000 employees
H1B Sponsorship
Colby College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (17)
2023 (12)
2022 (15)
2021 (18)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
$25MKey Investors
Davis Family Foundation
2017-04-20Grant· $25M
Leadership Team
Douglas Terp
Vice President for Administration and Chief Financial Officer
Nicole Trufant
Vice President and Chief Financial Officer
Recent News
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