Gauss Management Research & Engineering (GMRE Inc.) · 18 hours ago
Administrative Assistant
Warner Robins, GA
Full-time
Onsite
Mid, Senior Level
3+ years expGauss Management Research & Engineering (GMRE Inc.) is a small veteran-owned company that provides high-quality engineering and technical services. They are seeking an Administrative Assistant to support the Air Force Life Cycle Management Center's M-Code Aviation Receiver Joint Program Office, providing administrative and clerical support to enhance operational efficiency.
AerospaceInformation TechnologyMechanical Engineering
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
PROVIDE ADMINISTRATIVE AND CLERICAL SUPPORT TO THE M-CODE AVIATION RECEIVER (MAR) JOINT PROGRAM OFFICE LEADERSHIP AND STAFF
COORDINATE SCHEDULES, MEETINGS, AND CALENDARS FOR GOVERNMENT AND CONTRACTOR PERSONNEL
PREPARE, FORMAT, AND DISTRIBUTE CORRESPONDENCE, BRIEFINGS, REPORTS, AND OFFICIAL PROGRAM DOCUMENTATION
ORGANIZE AND MAINTAIN ELECTRONIC AND HARD-COPY FILES IN ACCORDANCE WITH AIR FORCE AND DOD RECORDS MANAGEMENT REQUIREMENTS
SUPPORT MEETING LOGISTICS, INCLUDING CONFERENCE ROOM RESERVATIONS, VIRTUAL MEETING SETUP, AGENDAS, MINUTES, AND ACTION ITEM TRACKING
MANAGE TRAVEL COORDINATION AND ASSIST WITH PREPARATION OF TRAVEL AUTHORIZATIONS AND VOUCHERS IN APPLICABLE SYSTEMS
TRACK TASKERS, DATA CALLS, SUSPENSE DATES, AND ACTION ITEMS TO SUPPORT TIMELY PROGRAM EXECUTION
ASSIST WITH ONBOARDING AND OFFBOARDING PROCESSES, INCLUDING COORDINATION OF ACCESS REQUESTS, BADGES, AND SYSTEM ACCOUNTS
COORDINATE WITH INTERNAL AFLCMC ORGANIZATIONS AND EXTERNAL STAKEHOLDERS TO FACILITATE COMMUNICATION AND INFORMATION FLOW
SUPPORT PROCUREMENT AND ADMINISTRATIVE ACTIONS, SUCH AS PURCHASE REQUESTS, FUNDING DOCUMENTS, AND OFFICE SUPPLY MANAGEMENT
MAINTAIN DISTRIBUTION LISTS, CONTACT ROSTERS, AND ORGANIZATIONAL CHARTS
ENSURE SENSITIVE, CONTROLLED, AND CLASSIFIED INFORMATION IS HANDLED IN COMPLIANCE WITH SECURITY REQUIREMENTS
PROVIDE GENERAL OFFICE SUPPORT TO ENHANCE EFFICIENCY AND CONTINUITY OF MAR JPO OPERATIONS
Qualification
Required
Bachelor's or Master's Degree in a related field and at least (3) years of experience in the respective technical / professional discipline being performed, three (3) years of which must be in DoD
Seven (7) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, five (5) years of which must be in DoD acquisition
Understanding of DoD acquisition, compliance, regulatory, and financial reporting requirements
Excellent communication and interpersonal skills, with the ability to engage effectively at all levels of the organization
Results-driven with a focus on continuous improvement and operational excellence
Collaborative mindset, capable of fostering alignment and teamwork across diverse functions
High integrity and ethical standards, with a commitment to company values and customer focus
Must have a minimum of an active U.S. TOP SECRET clearance and be subject to a government security investigation
Driving or renting a car for company business is expected with some frequency. For insurance purposes, a valid driver's license is required
Prolonged periods of sitting at a desk and working on a computer
Position could travel up to 25% of the time out of state and overnight to fulfill contract requirements
Benefits
Health, dental, and vision insurance
401(k)
Vacation
Paid Time Off (PTO)
Paid Sick Leave (PSL) based on state laws
Paid holidays
Life insurance
Company
Gauss Management Research & Engineering (GMRE Inc.)
GMRE, Inc. is an independent, veteran-owned small business headquartered in Ogden, Utah.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Larry Magley
Chief Financial Officer
Tom Keefer
Chief Operating Officer, Chief Financial Officer and EVP for Engineering
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