Mohawk Valley Community College · 2 days ago
Assistant Registrar
Utica-Rome Area
Full-time
Onsite
Mid Level
$55K/yr - $55K/yr
3+ years expMohawk Valley Community College is committed to providing accessible, high-quality educational opportunities. They are seeking an Assistant Registrar to assist in the administration of the Office of Records and Registration, maintaining student academic records and ensuring compliance with academic policies and procedures.
EducationHigher EducationUniversities
No H1B
Responsibilities
Assists with all Registration functions, including course registration, drop/adds, withdrawals, and management of course waitlists, and responds to inquiries from students, faculty, and staff
Coordinates with other departments to support registration process in accordance with college policies and procedures
Processes requests for academic amnesty and administrative withdrawals in accordance with college policies and procedures
Collects census information for fall and spring semesters
Maintains accurate student records across systems (e.g., Banner, BDM, Degree Works, etc.) including microcredential records and associated reporting, in accordance with SUNY, New York State and federal regulations
Coordinates records retention and archival processes in alignment with SUNY and New York State records retention schedules, serves as a point of contact for FERPA-related questions, and submits monthly enrollment reporting to the National Student Clearinghouse, resolving and reporting exceptions as needed
Assists during upgrades of systems, testing and works with technical staff to resolve issues. Implements and reviews procedures resulting from upgrades and system changes
Collaborates with college offices (such as Institutional Research and Analysis (IRA), Information Technology (IT), etc.) for internal/external reporting needs
Supports academic records and graduation functions, including end of semester processes (grade processing, academic standing review, graduation certification, and diploma issuance) and the accurate certification of student enrollment and degrees required for reporting
Provides back-up support for the evaluation and review of Transfer Credit and posting to the students’ records
Supports the maintenance of degree audit system (Degree Works), including scribing new programs as directed and updating program and/or degree requirements as approved in the catalog
Maintains imaging system (Banner Document Management) for the office and trains staff as needed
Works closely with IT to create new work flows to support the department’s needs
Works with IT to create ARGOS Reports to assist the office and other departments
Monitors student immunization compliance and applies or removes MMR holds in accordance with College and New York State public health requirements
Advises and assists students with college policies and procedures to provide excellent service
May supervise part-time employees as assigned, and work with and trains staff in departmental procedures, technology systems, and FERPA regulation
Other related duties as they pertain to the job description and assigned by the Director of Records and Registration/ Registrar
Qualification
Required
Bachelor's degree
Experience with diverse populations
Effective written and verbal communication, and interpersonal skills
Proficiency with standard office software, including word processing, spreadsheets, presentations and email
Multi-task and critical thinking abilities
Ability to work occasional evenings or weekends
Preferred
Master's degree
Three (3) years of experience working in higher education
Banner, Argos, and/or DegreeWorks experience
Proficiency with Microsoft Office Suite
Company
Mohawk Valley Community College
Mohawk Valley Community College is a university that offers online learning and continuing and community education programs.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$2MKey Investors
Community Foundation of Herkimer and Oneida CountiesBerkshire Bank FoundationThe Young Entrepreneurs Academy
2024-12-02Grant
2023-07-29Grant
2023-01-12Grant· $2M
Leadership Team
Bryan Coromato
Executive Director of Public Safety and Emergency Management
Recent News
Central New York Business Journal
2025-12-17
2025-10-09
Central New York Business Journal
2025-09-24
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