Parkland Health · 10 hours ago
Executive Assistant
Dallas, TX
Full-time
Onsite
Mid, Senior Level
5+ years expParkland Health is a healthcare organization, and they are seeking an Executive Assistant to provide secretarial services to executives at the VP/SVP level. The role involves complex administrative duties including calendar management, meeting coordination, and correspondence composition.
CommunitiesHealth CareHospitalMedicalNon ProfitWellness
Responsibilities
Maintain VP/SVP's calendar, scheduling meetings and appointments as requested
Plans, coordinates and participates in administrative meetings, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and works directly with Committee Chairs, as needed
Provides polite, courteous and professional reception and telephone service; tactfully determines nature and urgency of business; answers inquiries and resolves conflicts independently whenever possible using own judgment and knowledge of hospital operations; refers to appropriate person if necessary
Reads incoming correspondence; determines deadlines and suspense dates; checks accuracy of documents requiring the VP/SVP's signature; summarizes content if needed; provides necessary backup material for VP/SVP's review; offers advice or initiates reply if appropriate; and coordinates follow-up as necessary
Composes correspondence requiring understanding of hospital operations and policies; researches and prepares special projects or presentations; initiates and maintains large and complex paper and electronic filing systems, develops method for organizing and retrieving information
Makes travel arrangements for individual VP/SVP's or groups, arranging airline travel, lodging, conference rooms, catering, audio-visual equipment
In the VP/SVP's absence, responds to requests for action or information; if necessary, relays to the appropriate staff member; intercepts requests and helps implement action; insures timely response; decides whether VP/SVP should be notified of important or emergency matters
Organizes and expedites the flow of work through supervisor's office, initiating follow-up actions as required, to reduce unnecessary interaction with supervisor in routine matters
Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless it is necessary in the performance of assigned job duties
Performs other duties as assigned
Qualification
Required
Must have five (5) years of secretarial experience
Must have excellent verbal and written skills
Must be able to compose correspondence independently
Must be familiar with the operations of standard office equipment and healthcare terminology
Must be able to write effectively
Must be able to demonstrate good phone techniques and manners
Must be able to use sound judgment in making complex decisions
Proficient in MS Office, Word, Excel and PowerPoint
Company
Parkland Health
Parkland Health first opened its doors in 1894 and is now one of the largest public hospital systems in the country.
10001+ employees
H1B Sponsorship
Parkland Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2022 (2)
Funding
Current Stage
Late StageLeadership Team
Frederick Cerise
President and Chief Executive Officer
Richard Humphrey
Executive Vice President and Chief Financial Officer
Recent News
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