Ameris Bank · 17 hours ago
Loan Documents Vault Coor
Atlanta, GA
Full-time
Onsite
Entry Level
1+ years expAmeris Bank is a purpose-driven company dedicated to bringing financial peace of mind to communities. The Loan Documents Vault Coordinator is responsible for maintaining and accounting for all loan files/documents, ensuring proper tracking, imaging, quality control, and filing, while also addressing any issues that may hinder workflow.
BankingFinanceFinancial ServicesMortgage
Responsibilities
Serve as the primary point of contact for maintaining and accounting for all files/documents requested from any Line of Business (LOB), internal bank employees, auditors, or investors. Original files/documents should not leave the vault without a proper request and valid reason for needing originals since documents are imaged
Responsible for ensuring original files leaving the vault are properly tracked and follow up of return as per procedures. These responsibilities encompass all vault files/documents, including paid/closed loans
Maintain paid/closed loan file requests and ensure that aged files are sent to off-site storage for retention and are imaged prior to shipment and logged
Ensure a constant and continuous flow is maintained in the vault when re-organization of files/documents movement or shifting is needed for utilizing space wisely and for future growth
Ensure documents that must remain on-site are properly filed and maintained
Responsible for researching any missing files/documents. Ensure original files/documents are returned to the vault in a timely manner as per procedures
Prepare, image, and complete quality control for all files and trailing/miscellaneous documents in a timely manner as dictated by Bank procedure or management
Maintain a proper filing system and ensures files/documents are filed properly and orderly
Deliver timely recordable documents to the required municipality for lien perfection of consumer and commercial loans
Proactively communicate information to management when issues arise that may hinder the workflow process. Communicate any obstacles that may arise and works together with the team and management in finding a resolution
Perform quality assurance audits
Qualification
Required
Basic computer and Microsoft Office proficiency
Intermediate verbal and written communication skills
Able to plan, organize and prioritize tasks
Highly motivated team player with ability to provide interactive service to others, building relationships and addressing identified needs
Able to manage and organize a high volume of documents
Able to read, analyze and interpret documents
Able to work in-office five days per week
Minimum of 1 year experience in a related role working relevant bank vault documentation storage or imaging systems required
High school diploma or GED required
Preferred
Direct bank loan vault experience preferred
Bachelor's degree in Business or related field preferred
Benefits
Medical, Dental and Vision Insurance
Ameris Bank absorbs a major portion of the cost of healthcare. You become eligible for coverage on the first of the month following 30 days of employment
Life Insurance provided at no additional cost to employees
Accidental Death & Dismemberment Coverage
Long-Term Disability Coverage
Paid Sick and Vacation Leave
11 Holidays
Volunteer/Service Day
Employee Stock Purchase Plan
401(k) Retirement Plan
Ameris Bank matches 50% of your first 8% of contributions to the plan
Flexible Spending Accounts
Health Savings Account
Health Reimbursement Arrangement
Supplemental Life & Other Insurance Plans
Identity Theft Protection
Pet Insurance
Legal Insurance
Employee Assistance Program
Employee Advocacy Program
Tickets at Work (Entertainment discounts for Ameris Bank Employees)
AT&T Employee Discount
Wellness Discounts for Medical Premiums and Other Rewards
Employee Referral Incentive
Education Assistance
Employee Resource Groups
Free Interest Checking
Free Safe Deposit Box
Free Money Orders, Travelers’ Checks and Cashier Checks
Discount on Mortgage Origination Fee
Free Online Banking and Free Unlimited Online Bill Payment
Employee Banking Perks
Company
Ameris Bank
Ameris Bank is an financial holding company providing financial services.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$125.3M2018-01-12Post Ipo Equity· $5.6M
2015-01-28Post Ipo Equity· $119.7M
1994-05-19IPO
Leadership Team
Emily Dawkins
Florida President
Recent News
2025-11-08
2025-10-28
2025-10-20
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