Presbyterian Investment and Loan Program · 2 months ago
Facility Specialist (Administrative Services Group)
Presbyterian Center-Louisville, Louisville, KY, US
Full-time
Onsite
Mid Level
3+ years expThe Presbyterian Investment and Loan Program, part of the Presbyterian Church (U.S.A.), is seeking a Facilities Specialist to support the efficient operation of the Presbyterian Center in Louisville. This role involves coordinating meeting spaces, managing vendor relationships, and ensuring a welcoming environment for internal and external stakeholders.
Non-profit Organization Management
Responsibilities
Serve as the primary contact for on-demand facility service requests, ensuring prompt resolution and effective communication with staff and vendors
Coordinate all building and conference center meeting space setup and logistics
Support after-hours and special events, ensuring building access, setup, and safety procedures are followed
Serve as liaison between staff, tenants, and Building Services for chapel and public space use
Collaborate as a liaison between Administrative Services Group and the Interim Unified Agency, Travel and Meeting Office, supporting coordination for meetings, events, and visitor logistics
Maintain and update building floor plans quarterly (or as needed) using AutoCAD, ensuring all modifications and realignments are accurately reflected
Maintain posted evacuation plans and ensure compliance with safety requirements
Maintain inventories for workstations, office furniture, artwork, and related assets
Support modernization of space and facility data management systems, including integration of AutoCAD drawings into a facility management platform to enhance reporting, space utilization tracking, and digital recordkeeping
Administer the employee refreshment and beverage service program, ensuring reliable distribution, ordering, inventory, and weekly replenishment of drinks and supplies
Assist with implementing technology tools to consolidate vendor contracts, preventive maintenance schedules, and inventory data within a unified facility management system
Serve as a knowledgeable resource for policies and procedures related to building services, acting in support of or in the absence of the Director
Support a culture of hospitality, stewardship, and care for the shared spaces of the Presbyterian Center
Maintain digital signage and intranet communications related to building announcements, meeting updates, and shared-service information to keep staff informed and engaged
Qualification
Required
Associate's degree or equivalent experience in Facilities Management, Office Administration, or a related field
3–5 years of experience in facility coordination, office services, or building management preferred
Proficiency with AutoCAD or comparable space planning software required
Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines
Excellent communication and interpersonal skills, with a service-oriented mindset
Working knowledge of Microsoft Office 365 and facility management software systems
Commitment to teamwork, professionalism, and supporting the mission and values of the Presbyterian Church (U.S.A.)
Preferred
Experience with or aptitude for facility management platforms (e.g., FMX, OfficeSpace, or ServiceChannel) strongly preferred
Have a deep understanding and commitment to cultural and racial ethnic inclusiveness
Ability to speak one or more languages other than English very helpful
Benefits
Defined Pension Plan
Medical
Dental
Vision
Basic Life Insurance
Short-Term and Long-Term Disability
Employee Assistance Program (EAP)
Flexible Spending accounts
403(b) Retirement Savings Plan
Vacation Days
Sick Days
Paid Holidays
Company
Presbyterian Investment and Loan Program
The Presbyterian Investment and Loan Program, Inc.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase