Beth Israel Lahey Health · 18 hours ago
Administrative Assistant
Burlington, MA
Full-time
Onsite
Entry Level
$20.50/hr - $27.59/hr
2+ years expBeth Israel Lahey Health is a growing healthcare organization dedicated to making a difference in people’s lives. The Administrative Assistant will perform a variety of administrative tasks in support of the department's mission, including managing schedules, handling correspondence, and maintaining office systems.
Elder CareHealth CareHospitalPrimary and Urgent CareProfessional ServicesTraining
Responsibilities
Functions as a point of contact for the Director with other departments and external constituencies for a variety of matters
Prioritizes and follows through on all calls to the point of resolution. Receives and relays information in accordance with established guidelines
Responds to questions in accordance with department guidelines, exercising independent judgment within the scope of the job
Provides administrative support for meetings and special projects as assigned
Establishes and maintains efficient and effective office systems
Maintains the internal and external professional schedule(s) of the Director
Accompanies and provides administrative support to the Director at a variety of meetings
In accordance with organizational guidelines, prepares and processes purchase orders, invoices, travel reimbursements, petty cash slips, invoices, and the like. Acts a resource to others in the department for the same, providing instruction in proper completion and submission of required documents
As directed by the Director, may gather departmental data and create, format, and compile reports
Sets up and maintains electronic and paper files to meet department and Director needs
Completes special assignments and supports Clinic-wide initiatives at the discretion of the Director
Screens all incoming phone calls, inquiries, visitors and correspondence, and routes accordingly
Maintains and adjusts the internal and external professional schedules of the Director
Alerts the Director to changes in schedule, and plans ahead for contingencies
Coordinates meetings as required, including securing meeting space, notifying attendees, arranging for audio-visual resources, preparation and production of materials, and tracking attendance
Makes travel and lodging arrangements for the Director
On a need to know basis has routine exposure and access to highly confidential information related to departmental budget, strategic plans, and confidential staff information
Processes paperwork and maintains staff files that may include payroll data, time away, performance ratings, and documented disciplinary action
Composes, edits, and proof reads a variety of correspondence, reports, meeting minutes, and forms
Effectively utilizes presentation software to assist Director with creation and editing of presentations
Monitors and maintains all relevant rosters and department lists
Assists Director with relevant aspects of the departmental Budget as directed
Acts as a resource to other administrative staff
Assists with facilitation and coordination of certain required activities such as new hire department orientation, annual mandatory education retraining; compliance, and data entry for performance appraisal and competence assessment
Coordinates registration, invoicing, and travel for approved off-site training and events attended by department staff
Maintains strict adherence to the Lahey Clinic Confidentiality Policy
Incorporates Lahey Clinic Guiding Principles , Mission Statement and Goals into daily activities
Complies with all Lahey Clinic Policies. Complies with behavioral expectations of the department and Lahey Clinic
Maintains courteous and effective interactions with colleagues and patients
Demonstrates an understanding of the job description, performance expectations, and competency assessment
Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards
Participates in departmental and/or interdepartmental quality improvement activities
Participates in and successfully completes Mandatory Education
Performs all other duties as needed or directed to meet the needs of the department
Qualification
Required
High School diploma or equivalent, plus additional specialized training in office software and systems
2+ years experience as Administrative Assistant to a leadership role (manager, director, etc)
Possesses and applies above average proficiency and facility in the use of word processing, spreadsheets, and creation/editing of presentations
Maintains strict adherence to the Lahey Clinic Confidentiality Policy
Incorporates Lahey Clinic Guiding Principles, Mission Statement and Goals into daily activities
Complies with all Lahey Clinic Policies
Complies with behavioral expectations of the department and Lahey Clinic
Maintains courteous and effective interactions with colleagues and patients
Demonstrates an understanding of the job description, performance expectations, and competency assessment
Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards
Participates in departmental and/or interdepartmental quality improvement activities
Participates in and successfully completes Mandatory Education
Company
Beth Israel Lahey Health
Beth Israel Lahey Health Center offers patient care, urgent care, assisted living, and research and education services.
10001+ employees
H1B Sponsorship
Beth Israel Lahey Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Robert Fields
Chief Clinical Officer and Executive Vice President
Recent News
Boston Globe
2025-11-24
Morningstar.com
2025-11-07
Company data provided by crunchbase