QUAY · 1 day ago
Office Coordinator
San Francisco, CA
Full-time
Onsite
Mid Level
$60K/yr - $70K/yr
3+ years expQUAY is seeking an Office Coordinator to ensure the smooth day-to-day operations of their San Francisco headquarters. This role involves managing office operations, vendor relations, and workplace coordination while maintaining an organized and efficient office environment.
E-CommerceEyewearFashionRetail
Responsibilities
Serve as primary point of contact for office vendors including security, janitorial services, property management, Kastle key card system representatives, and beverage service providers
Submit and track suite work orders and facility maintenance requests; conduct regular office walkthroughs to identify and address maintenance, safety, or organizational needs
Administer office access systems, key cards, and building security protocols; coordinate with building management on repairs, upgrades, and facility-related issues
Maintain adequate inventory of office supplies and breakroom items, order and stock office snacks, beverages, and kitchen supplies within designated budget
Research and evaluate new vendors to optimize quality and cost-efficiency
Manage relationships with suppliers and negotiate pricing when appropriate
Monitor and maintain cleanliness and organization of kitchen, Mother's Room and communal areas throughout the day; ensure dishwashers are loaded and run regularly
Wipe down countertops, tables, and appliances to maintain a clean and hygienic environment; restock kitchen supplies including coffee, tea, utensils, plates, cups, and cleaning products
Coordinate with building facilities and janitorial service for garbage/recycling disposal and deep cleaning needs
Maintain current seating charts and coordinate conference room scheduling; resolve booking conflicts
Set up meeting spaces with required technology, materials, and refreshments; ensure meeting rooms are properly equipped and maintained
Support workspace reconfiguration for new hires or organizational changes
Plan and support office events, team-building activities, and company-sponsored gatherings; organize employee celebrations including birthdays, anniversaries, and recognition events
Coordinate catering, venue setup, and logistics for onsite and offsite events; manage event budgets and track expenses
Support leadership team offsites and planning activities
Serve as primary moderator for the SF HQ General MS Teams chat, keeping office updates organized; distribute office announcements, policy updates, and important communications
Create and maintain office signage, directories, and informational materials
Coordinate with IT team to ensure conference room technology is functional; troubleshoot basic office equipment issues (printers, copiers, phones)
Manage office equipment inventory and coordinate repairs or replacements
Support new hire workstation setup in coordination with IT
Provide general administrative support to various teams as needed; support special projects related to office operations and workplace experience
Maintain organized filing systems for office-related documents and contracts
Other projects as needed
Qualification
Required
3-5 years of office coordination, office management, or administrative experience
Strong proficiency with Microsoft Office Suite (Outlook, Teams, Excel, Word)
Experience with facilities management and vendor coordination
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Proactive problem-solver with ability to work independently
Positive, flexible attitude with strong customer service orientation
Company
QUAY
Born in the vibrant festival scene, Quay merges music and fashion to create trend-forward designer eyewear for any moment or mood.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2016-01-01Private Equity
Leadership Team
A
Allen Hammond
Co Founder
Recent News
2024-11-25
Company data provided by crunchbase